Job Information
Robert Half Administrative Assistant in Oakland, California
Description
We are seeking a proactive and detail-oriented Administrative Support Specialist to join our team at the Home Office. This on-site role will support our operations by completing various administrative, clerical, filing, and scanning tasks. While prior HR experience is not required, candidates must bring strong organizational skills, attention to detail, and proficiency in office-related tasks.
Key Responsibilities:
Administrative Assistance:
Perform general clerical duties, including data entry, document organization, and handling administrative requests.
Provide support to team members by managing schedules, tracking tasks, and assisting in routine office operations.
Document Management:
File, organize, and maintain physical and electronic records to ensure easy accessibility and compliance with internal protocols.
Scan documents and maintain integrity and confidentiality while digitizing and organizing files into the system.
Office Support:
Help maintain an orderly workspace by managing office supplies and ensuring essential materials are stocked and ready for use.
Respond to email or in-person inquiries and direct them to the appropriate team members when necessary.
Requirements
Requirements:
Experience: Prior experience in administrative, clerical, filing, and/or scanning roles is required, with a proven ability to manage tasks efficiently.
Skills:
Strong attention to detail and organizational abilities to manage high volumes of documents and tasks.
Competent in using office equipment (scanners, printers, copiers) and basic computer software (e.g., Microsoft Office Suite or Google Workspace).
Effective verbal and written communication skills.
Work Environment: Candidates must be able to work on-site at the Home Office during weekdays. This is not a hybrid or remote position.
Professionalism: Ability to maintain confidentiality and handle sensitive information with integrity.
What We Offer:
A collaborative and supportive work environment.
Opportunity to work with a dedicated team at the heart of our operations.
Competitive compensation and benefits package.
TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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