Job Information
North Wind Group Administrative Assistant 03281 NWSS in NISKAYUNA, New York
Location: Niskayuna, New York
Title: Administrative Assistant
Schedule (FT/PT): Regular Full Time
Travel Required: No
Clearance: Ability to Obtain
North Wind Site Services is focused on providing engineering, program management, environmental remediation services including investigation and characterization, environmental restoration, unexploded ordnance/military munitions response (MMRP), regulatory public involvement services, environmental compliance, logistics, and records and facility management.
POSITION PURPOSE:
North Wind Site Services, LLC (North Wind), a CIRI Company, has been tasked by the Department of Energy (DOE) at the Knolls Atomic Power Laboratory located in Niskayuna, NY to provide Environmental Remediation, Demolition, and Removal Services, Waste Management Services, and Regulatory Services Project. North Wind is seeking a short-term, full-time on-site Administrative Assistant to support the Project Management Team with a variety of administrative activities and related tasks through Task Order completion expected in late 2024. This position will assist with Document Control, Records Management, Training, and Project Records in accordance with DOE's policies and procedures.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Assist in maintaining document control records.
Assist with processing paper and electronic records.
Manage correspondence list.
Maintain the general filing system and electronic files.
Schedule meetings and prepare meeting minutes when applicable.
Assist with training records and training matrix updates.
Maintain inventory and order office supplies.
MINIMUM QUALIFICATIONS:
Education and Experience:
High School or Associate Degree
Ability to utilize multiple word-processing and database applications including Word, Excel, Acrobat, SharePoint, and Teams.
Demonstrated ability to work accurately, follow instructions/schedules/timelines and handle multiple priorities.
Strong communication, prioritization, and organizational skills.
Excellent interpersonal skills.
Ability to pass background check.
Skills and Abilities:
Ability to work effectively and cooperatively with all levels of management and staff.
High attention to detail, multi-tasking
Strong verbal and written communication skills
High degree of sensitivity regarding confidential client and employee information.
PHYSICAL DEMANDS:
None
WORKING ENVIRONMENT:
In office, occasional project site visit within KAPL complex
North Wind offers a competitive pay and benefits package to include health, life, and disability insurance benefits, 401(k) with company match, generous paid leave and tuition reimbursement for eligible employees. As a company, we are committed to employee wellness, professional development, and work-life balance. We value safety, reliability, and commitment to our people! For more information about our benefits or hiring philosophy, visit the North Wind Career Opportunities Page.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The nature of those accommodations will be determined on a case-by-case basis. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact our Helpline +1.208.528.8718 or use the Request for Reasonable Accommodation (https://northwindgrp.com/careers/request-for-reasonable-accommodation-confidential/) form to get assistance.
North Wind is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, religion, or other legally protected status. All qualified applicants will receive consideration for employment without regard to their protected veteran status and will not be discriminated against on the basis of disability.
Proof of citizenship will be required as a condition of employment.
Candidates may be required to obtain and hold a Secret or Higher US Government Clearance.