Job Information

The Mount Sinai Health System Unit Secretary in New York, New York

Strength Through Diversity

Ground breaking science. Advancing medicine. Healing made personal.

Unit Secretary - BIN - Nursing 10e - St. Luke's-Part-Time

Roles & Responsibilities :

Performs clerical and receptionist duties essential to the operation of patient care as directed and also receives instructions from physicians and nurses.

Duties and Responsibilities :

  • Identifies by use of the plate imprinter, the stationery (e.g., Kardex Chart Forms) and requisitions of each patient.

  • Maintains up-to-date and accurate patient rosters (e.g., locator board, TPR, BP, weight book).

  • Maintains a system for tracking the location of each patient on the unit.

  • Transcribes physicians’ orders and follows through appropriately in their implementation.

  • Schedules with appropriate departments and/or individuals, patient appointment, treatments, diagnostic procedures, etc.

  • Maintains neat and orderly bulletin boards. Posts and removes information appropriately in order to keep data current.

  • Responsible for maintenance of patients’ charts.

  • Graphs appropriate data in the patients’ charts.

  • Removes selected excess pages from the patients’ charts and stores properly.

  • Files and/or staples laboratory and tests results into patients’ charts, (including computer print-outs).

  • Checks all patients’ charts daily for completeness, order and proper identity.

  • Performs a variety of duties relating to admission, discharge and/or transfer of patients.

  • Assembles medical charts, prepares bed and door tags and Kardex for admission.

  • Requests from Medical Records, the old chart of re-admitted patients.

  • Relays to other departments, relative information concerning admissions, transfers or discharges.

  • Greets new admissions, introducing self and orienting patients to call system and physical facilities.

  • Maintains an up-to-date record of all patients who are discharged, deceased or transferred.

  • Assists in the maintenance of par levels of supplies and equipment.

  • Assign RNs in Orchestrator as applicable P, weight book).

  • Responsible for facilitating communication with the health care team.


Education :

  • High School Diploma or equivalent required.

Experience :

  • Evidence of satisfactory job performance from previous employer and satisfactory references required.

  • Basic MS Offic Suite skills required.

Strength Through Diversity

The Mount Sinai Health System believes that diversity, equity, and inclusion are key drivers for excellence. We share a common devotion to delivering exceptional patient care. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education, and advancement as we revolutionize medicine together. We invite you to participate actively as a part of the Mount Sinai Health System team by:

  • Using a lens of equity in all aspects of patient care delivery, education, and research to promote policies and practices to allow opportunities for all to thrive and reach their potential

  • Serving as a role model confronting racist, sexist, or other inappropriate actions by speaking up, challenging exclusionary organizational practices, and standing side-by-side in support of colleagues who experience discrimination

  • Inspiring and fostering an environment of anti-racist behaviors among and between departments and co-workers

We work hard to acquire and retain the best people and to create an inclusive, welcoming and nurturing work environment where all feel they are valued, belong, and are able to professionally advance. We share the belief that all employees, regardless of job title or expertise, contribute to the patient experience and quality of patient care.

Explore more about this opportunity and how you can help us write a new chapter in our history!

Who We Are

Over 42,000 employees strong, the mission of the Mount Sinai Health System is to provide compassionate patient care with seamless coordination and to advance medicine through unrivaled education, research, and outreach in the many diverse communities we serve.

Formed in September 2013, The Mount Sinai Health System combines the excellence of the Icahn School of Medicine at Mount Sinai with seven premier hospitals, including Mount Sinai Beth Israel, Mount Sinai Brooklyn, The Mount Sinai Hospital, Mount Sinai Queens, Mount Sinai West (formerly Mount Sinai Roosevelt), Mount Sinai St. Luke’s, and New York Eye and Ear Infirmary of Mount Sinai.

The Mount Sinai Health System (MSHS) provides equal employment opportunity to all its employees and applicants for employment without unlawful discrimination on the basis of their actual or perceived race, creed, color, religion, national origin, sex, gender, gender expression, gender identity, age, disability, marital or parental status, sexual orientation, veteran, immigration, citizenship, or other protected status.

EOE including Veterans and Disabled