Job Information

The Trustees of Columbia University in the City of New York Asst. Dir. Rsch Fin Plan & Ana in New York, New York

  • Job Type: Officer of Administration- Bargaining Unit:- Regular/Temporary: Regular- End Date if Temporary:- Hours Per Week: 35- Standard Work Schedule:- Building:- Salary Range: $130,000 - $130,000The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.Position SummaryReporting directly to the Director of Core Research Technologies, the Assistant Director is a key member of the Office for Research. The Assistant Director will provide budgetary and operational recommendations to leadership in the Office and have the opportunity to strongly impact efforts to improve the scientific environment in the medical school. Supervising a team including a Business Analyst and the Manager of Finance and Research Operations, the Assistant Director will work closely with the Director.The Assistant Director must be capable of operating with a high-degree of autonomy, but must also have strong communication skills and be capable of working in a dynamic team-based environment. Critical thinking, initiative, comfort with creating estimates based on limited historical data, and sound judgment based on experience are required to manage projects, resolve problems, and make recommendations.Responsibilities- Oversee the rate-setting, cost recovery, and budgeting processes for VP&S shared scientific facilities.- - Maintain systems related to the rate licensing process and perform annual reviews for 20+ VP&S scientific facilities. Ensure licenses are submitted and approved in a timely manner. Work with RPIC, VP&S/CUIMC Finance, and departmental administrators to regularly update and improve the rate-setting process as needed. - Oversee the development of expense/revenue forecasts and year-end analyses for existing scientific facilities. - Use data from multiple sources to evaluate the financial health of scientific platforms and initiatives and recommend improvements to leadership.- Develop business plans for new initiatives, including new shared resources, large grant programs, major faculty recruitments, and proposals for new university partnerships. - Project direct and indirect operating expenses, capital costs, incoming revenue, and other budgetary items over a multi-year period. - Use data from related initiatives and/or limited historical data to create estimates when dealing with large unknowns. - Identify underlying assumptions that may impact budget forecasts.- Assist the Director of Core Research Technologies with the launch of new scientific facilities and with the expansion and/or reorganization of existing facilities. - Monitor spending and organize quarterly meetings to review finances with facility leadership. - Working with the finance team, provide assistance to other administrators with the set up of new accounts, payment systems, major purchase orders, and lease agreements. - Work with the Director to analyze facility operations to identify new efficiencies, methods for cost recovery, and other process improvements to improve financial viability. Become familiar with day-to-day facility operations to a sufficient extent to perform these analyses.- Oversee maintenance of research financial systems, including the iLab core facility management system, credit card/ACH payment modules, and ServiceNow for rate licensing. Provide/oversee training for these systems as well as the rate-setting process.- Assist with financial operations of the office. Perform other projects as needed to facilitate the long-term goals of the office.Minimum Qualifications- BA or BS in business or quantitative field such as accounting, finance, or other related field; a minimum of seven years of related work experience.Preferred Qualifications- An advanced degree, MS or MBA with experience in an academic research center is preferred. Other preferred qualifications include: - Institutional knowledge - History of working in an academic setting - Supervisory experience - Experience working with financial systems (including ARC) - Experience in preparing budgets for new initiatives. Comfort with using forecasted and estimated data - Organizing financial and other data for reportsOther Requirements- The successful candidate must have:- - Excellent skills in verbal, writing, oral communication; - An ability to organize and direct major projects and/or administrative operations; - A proven track record of research administration experience; - An understanding of core facility budgeting processes; - Understanding of the goals and operations of Core Facilities; - Some experience with lab operations of research laboratories, including regulatory, equipment, and physical operation requirements - An ability to take initiative, provide creative ideas and solutions as well was work in a timely fashion to complete projects; - Strong interpersonal skills and ability to interact and deal effectively with all levels of administration (faculty, staff, deans, etc.). - Knowledge of research core operations.Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

Minimum Salary: 31200.00 Maximum Salary: 31200.00 Salary Unit: Yearly