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Job Description

OPEN TO PERMANENT PRINCIPAL ADMINSTRATIVE ASSOCIATE AND THOSE WHO ARE REACHABLE ON THE CIVIL SERVICE LIST, EXAM # 1128 ARE ELIGIBLE TO APPLY**

Established in 1805, the New York City Department of Health and Mental Hygiene (the NYC Health Department) is the oldest and largest health department in the country. Our mission is to protect and improve the health of all New Yorkers, in service of a vision of a city in which all New Yorkers can realize their full health potential, regardless of who they are, how old they are, where they are from, or where they live.

As a world-renowned public health agency with a history of building transformative public health programming and infrastructure, innovating in science and scholarship to advance public health knowledge, and responding to urgent public health crises from New York City’s yellow fever outbreak in 1822, to the COVID-19 pandemic we are a hub for public health innovation, expertise, and programs, and services. We serve as the population health strategist, and policy, and planning authority for the City of New York, while also having a vast impact on national and international public policy, including programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and racial and social justice work, among others.

Our Agency’s five strategic priorities, building off a recently-completed strategic planning process emerging from the COVID-19 emergency, are:

1) To re-envision how the Health Department prepares for and responds to health emergencies, with a focus on building a “response-ready” organization, with faster decision-making, transparent public communications, and stronger surveillance and bridges to healthcare systems 2) Address and prevent chronic and diet-related disease, including addressing rising rates of childhood obesity and the impact of diabetes, and transforming our food systems to improve nutrition and enhance access to healthy foods

3) Address the second pandemic of mental illness including: reducing overdose deaths, strengthening our youth mental health systems, and supporting people with serious mental illness

4) Reduce black maternal mortality and make New York a model city for women’s health

5) Mobilize against and combat the health impacts of climate change

Our 7,000-plus team members bring extraordinary diversity to the work of public health. True to our value of equity as a foundational element of all of our work, and a critical foundation to achieving population health impact in New York City, the NYC Health Department has been a leader in recognizing and dismantling racism’s impacts on the health of New Yorkers and beyond. In 2021, the NYC Board of Health declared racism as a public health crisis. With commitment to advance anti-racist public health practices that dismantle systems that perpetuate inequitable power, opportunity and access, the NYC Health Department continues to work in and with communities and community organizations to increase their access to health services and decrease avoidable health outcomes.

PROGRAM AND JOB DESCRIPTION:

The Center for Health Equity & Community Wellness (CHECW) aims to eliminate racial inequities resulting in premature mortality, with a focus on chronic disease, by addressing the social and environmental factors that impact health. CHECW works to increase placed-based investments in priority neighborhoods with community programming and services based on epidemiology; influence and leverage the health system to promote whole-person care; intensify the agency's approach to tackling big salt, sugar, and tobacco; and finding innovative ways to improve the built environment and address other social determinants of health. CHECW is comprised of the Bureau of Bronx Neighborhood Health, the Bureau of Brooklyn Neighborhood Health, the Bureau of Harlem Neighborhood Health, the Bureau of Chronic Disease Prevention, the Bureau of Health Equity Capacity Building, the Bureau of Equitable Health Systems and the Bureau of Finance, Administration, and Services. The division's Deputy Commissioner also serves as the Agency's Chief Medical Officer.

DUTIES WILL INCLUDE BUT NOT BE LIMITED TO:

Seconded Agencies Responsibilities will include, but not be limited to:

Partnering with and training hiring managers on recruitment best practices, related laws, policies, and procedures.

Working with managers to develop job postings that are clear, engaging and reflect the strategic direction of the assigned bureau(s).

Being able to facilitate the bureau's internal and external hiring processes based on established recruitment systems in place within Seconded agencies.

Directing pre-boarding and onboarding communication and requirements to ensure a smooth experience for new employees.

Analyzing compensation of consultants to maintain salary parity across Seconded agencies.

Researching job markets salary trends and recommend adjustments to the compensation structure for Seconded and consultant staff.

Training managers on communicating salary decisions and effectively managing staff expectations.

Coaching managers on best practices for onboarding and managing staff; ensuring managers are aware of and compliant with policies and procedures.

Leading the performance management process for Seconded employees which includes managing the annual performance review process; conducting performance review trainings as needed.

Leaming up with the Director of Recruitment, Training and Career Development (DRTCD) to ensure access to training opportunities and needs are equitable and aligned with goals.

Collaborating with the DRTCD to research and recommend staff training opportunities.

Representing the BFAS HR team in meetings, Job fairs, informational sessions, and interviews when necessary.

Providing supervision and guidance of administrative tasks handled by Human Resources Associate.

DOHMH Responsibilities will include, but not be limited to:

Interacting with assigned Neighborhood Health based bureau(s) that provide public health services on the appropriate application of personnel policies, standards, regulations, procedures, and practices.

Initiating Personnel Action Triggering System (PATS) actions for New Hires, Title Changes, Salary Adjustments, Leave of Absence, etc.

Serving as the point person to staff in assigned Neighborhood Health Centers regarding HR related issues.

Referring employees to the appropriate administrative staff member that handles finance, timekeeping, labor relations, operations, etc.

Participating in civil service pools and serving as a resource to hiring managers/ point of contact to HR Central. Representing the BFAS HR team in meetings, Job fairs, informational sessions, and interviews when necessary.

Collaborating with the DRTCD to plan, facilitate, and execute job fairs in the Neighborhood Health Centers to inform and educate community members of employment opportunities and civil service exams.

Developing and creating reports to keep abreast of personnel action status until completion.

Perform additional duties within title parameters when necessary.

**IMPORTANT NOTES TO ALL CANDIDATES:

Please note: If you are called for an interview you will be required to bring to your interview copies of original documentation, such as:

• A document that establishes identity for employment eligibility, such as: A Valid U.S. Passport, Permanent Resident Card/Green Card, or Driver’s license.

• Proof of Education according to the education requirements of the civil service title.

• Current Resume

• Proof of Address/NYC Residency dated within the last 60 days, such as: Recent Utility Bill (i.e. Telephone, Cable, Mobile Phone)

Additional documentation may be required to evaluate your qualification as outlined in this posting’s “Minimum Qualification Requirements” section. Examples of additional documentation may be, but not limited to: college transcript, experience verification or professional trade licenses.

If after your interview you are the selected candidate you will be contacted to schedule an on-boarding appointment. By the time of this appointment you will be asked to produce the originals of the above documents along with your original Social Security card.

**LOAN FORGIVENESS

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at StudentAid.gov/PSLF.

"FINAL APPOINTMENTS ARE SUBJECT TO OFFICE OF MANAGEMENT & BUDGET APPROVAL”

Qualifications

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or

2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or

3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;

4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.