Job Information
FREEMAN Travel & Operations Coordinator in New Orleans, Louisiana
About Us
Freeman is a global leader in events. Whether virtual, in-person, or hybrid, Freeman is on a mission to redefine live for a new era. With a data-driven approach and the industry’s largest network of experts, Freeman’s insights shape exhibitions, exhibits, and events that drive audiences to action. The integrated full-service solutions leverage a 95-year legacy in event management as well as new technologies to deliver moments that matter.
Summary
It is the responsibility of the Operations Coordinator to perform clerical duties in support of our regional operation. Work as support staff in the performance of administrative responsibilities for the supervisory and management team as directed. Professionally interacts with customers, team members, and third-party vendor/partner representatives to provide the highest level of service excellence.
Freeman is driven by purpose and our values, integrity, empathy, innovation, enthusiasm, performance excellence, and collaboration. Being part of the Freeman team, you join us in making moments that matter.
This position will support our Event & Exhibit Services team. The position follows an in-person schedule working full-time in-office and/or show site and the ideal candidate will be based out of Nashville, TN, Atlanta, GA, Orlando, FL. or New Orleans, LA.
Essential Duties & Responsibilities
Perform clerical and administrative duties in an office setting.
Use a variety of office software applications including but not limited to word processing, email, and excel, and using Share point (ECS) and Citrix (TSS & EMS).
Coordinates travel arrangements to support regional operations employees and other staff.
Updates travel arrangements based on shifting needs and requirements.
Act as primary contact for travelers, corporate travel office, travel agency, and third-party companies to resolve travel related issues and concerns
Appropriately manages travel budget, maintains reports and distributes them as directed.
Submits accurate Expense and Travel Reimbursement requests in a timely manner and in accordance with our coporate policy and guidance.
Assist with other operations duties to support our show site operations team.
Open and create new files for each individual job/show.
Develop and modify practices that improve the workflow of documents.
File and maintain documents of jobs/shows, organized by date and ticket number, create storage bins for closed shows (up to two months old) and maintain a storage file list each month.
Operate and maintain office equipment such as printers and copy machines, fixing any malfunctioning office equipment to best of knowledge, calling IT when needed. Replacing toners, empting waste box and maintaining paper supplies. May serve as liaison with Copier service and vendor.
Assist with other projects and special assignments as required by Freeman Management Team.
Perform other duties as assigned.
Education & Experience
High School Diploma or equivalent required
Associates Degree preferred
Travel Requirements
No Travel Required
What We Offer
Freeman provides benefits that aim to empower our people and their families to thrive mentally, physically, and financially. These are a handful of the types of programs and benefits our full-time people may be eligible for. There may be some variances in specific benefits across regions.
Medical, Dental, Vision Insurance
Tuition Reimbursement
Paid Parental Leave
Life, Accident and Disability
Retirement with Company Match
Paid Time Off
Diversity Commitment
At Freeman, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.