Job Information
LSUHSC-NO GRANTS and CONTRACTS ADMINISTRATOR in New Orleans, Louisiana
Under the general supervision of the Manager for Research Administration and Fiscal Analysis, incumbent in this position will collaborate with LSUHSC-NO faculty and staff as well as other institutions receiving federal funds from LSUHSC-NO on sponsored projects. This position will ensure that subrecipients maintain compliance with Uniform Guidance and will operate as a primary resource and problem solver for federal subrecipient agreements.
The job duties for this position will include gathering, maintaining, and documenting all that is necessary to identify risk and conducting risk assessments. This will include gathering audit reports from the Federal Clearing House, reviewing SAM.GOV website for active registrations, gathering and reviewing questionnaires, and coordinating A-133 annual certifications. This position will manage all post award subaward activity for subrecipients receiving federal flow through funds. This will include ensuring compliance, monitoring, and reviewing invoices, and monitoring and reviewing desk audit documentation. The incumbent will be responsible for reporting subrecipient agreements in the Federal Funding Accountability and Transparency System (FSRS). Annually, this position will help with the Schedule of Financial Expenditures Report (SEFA) and help gather documentation for auditors.
This position will assist the Sponsored Projects department with invoicing and other tasks as needed to help LSUHSC-NO to stay in compliance with federal, state, private and institutional laws and regulations.
Manage post award subrecipient activity, including monitoring and reviewing subrecipient invoices for reasonable and allowable expenditures and within agreed upon budget. Identify potential problems and work with departments to resolve any issues necessary in order to maintain compliance. Forward all approved invoices to Accounts Payable for processing payment.
Review Subcontract Agreements and maintain subrecipient log to include tracking of desk audits, risk assessments, questionnaires, and compliance. Review subrecipient desk audits for proper documentation and ensure the Subrecipient expenditures are following the subaward agreement, Uniform Guidance and Sponsoring agency rules and guidelines.
Process monthly reporting of subrecipient funding into the Federal Funding Accountability and Transparency (FSATS) system. Produce a monthly report for departments with notification of upcoming and past due desk audit status updates. Escalate notifications to Deans and VCAF when departments are no longer in compliance.
On a monthly basis, review and reconcile subaward account codes for miscoding and address miscoding issues with the department. Process necessary journal entries to correct the coding issue as necessary.
Assist in preparing the Schedule of Expenditures of Federal Awards (SEFA) report on subrecipient expenditures. Work with SPA Leadership to respond to auditor requests as needed.
On a yearly basis, send out the A-133 Audit Requirement request as well as questionnaires to subrecipient entities. Ensure that subrecipients are up to date and act on those that are not in compliance.