AMVETS Jobs

Administrative Assistant - Mi-Tech Services, Inc.

Location New Berlin, WI

Employment duration Full time

Apply Now (https://phg.tbe.taleo.net/phg01/ats/careers/v2/applyRequisition?org=MICHELSCORP&cws=41&rid=12411)

Providing environmental, engineering, laboratory, technical and field services to critical industries requires commitment, focus and creativity. Developing plans for reliable energy distribution systems and resilient telecommunications networks is an opportunity to provide professional services that will impact many people. Mi-Tech Services, Inc. is a sought-after engineering, design, and environmental firm known for finding solutions to challenging projects. Our work improves lives. Find out how a career at Mi-Tech Services, Inc. can change yours.

As an Administrative Assistant, you will provide day-to-day administrative support under limited supervision. This position will provide administrative support to our team of Design and CAD drafting technicians.

Key Responsibilities:

• Serve as a point of contact for internal and external communications, including emails, calls, and correspondence.

• Maintain accurate and up-to-date filing systems, records, and databases.

• Manage and maintain internal online business information in Salesforce, Viewpoint, Prism and other systems.

• Support project teams with administrative tasks, such as tracking deadlines, documenting minutes, and following up on action items.

• Communicating with other internal groups and external vendors to facilitate collaboration and resolve administrative issues.

• Call in locates for design projects

• Support in procurement of permits for multiple utility companies including recording, tracking and approvals.

• Invoicing in Viewpoint and entry into customer databases

• Permit submittals

• Perform other general administrative duties as assigned to ensure the team’s success

  Why Michels?

• We are consistently ranked among the top 10% of Engineering News-Record’s Top 400 Contractors

• Our steady, strategic growth revolves around a commitment to quality

• We are family owned and operated

• We invest an average of $5,000 per employee on training each year

• We reward hard work and dedication with limitless opportunities

• We believe it is everyone’s responsibility to promote safety, regardless of job titles.

• We offer a comprehensive benefits program, including Health, Dental, Life, Flexible Spending Accounts, Health Savings Account, Short Term and Long-Term Disability Insurance, 401(k) plan, Legal Plan, and Identity Theft and Monitoring Plan. Depending on your positions and location you may participate in a different benefit plan.

Why you?

• You thrive in fast-paced environments under tight deadlines

• You are organized and professional

• You relish new challenges and evolving technology

• You enjoy collaborating and communicating with your teammates

• You deliver exemplary customer service through interactions with others

What it takes:

• 2-3+ years of related administrative experience as an administrative assistant or in a similar support role (experience in an engineering or technical environment preferred).

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools is a plus.

• Exceptional organizational and time-management skills, with strong attention to detail.

• Excellent verbal and written communication skills.

• Ability to multitask and prioritize workloads in a fast-paced environment.

• Strong problem-solving skills and a proactive approach to tackling challenges.

• A high level of professionalism and discretion in handling confidential information.

• High school diploma or equivalent required; an associate’s or bachelor’s degree in a related field is a plus.

AA/EOE/M/W/Vet/Disability