Job Information
Louisiana Department of State Civil Service ACCOUNTING COORDINATOR in Natchitoches, Louisiana
ACCOUNTING COORDINATOR
Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4478343)
ACCOUNTING COORDINATOR
Salary
$35,000.00 - $39,000.00 Annually
Location
Natchitoches, LA
Job Type
Unclassified
Job Number
998939
Department
Northwestern State University
Opening Date
04/22/2024
Description
Benefits
Supplemental Information
Northwestern State University's Office of Business Affairs seeks qualified applicants for the position of Accounting Coordinator.
TO APPLY:Send a cover letter, resume, unofficial transcripts, and complete contact
information (i.e., phone number, email address, and nature of professional relationship) for three professional references toapply@nsula.edu.
Northwestern State University is a State as a Model Employer (SAME) agency.
The successful candidate will be subject to a background check, as a condition of employment.
NOTICE OF NON-DISCRIMINATION (FULL DISCLOSURE)
It has been, and will continue to be, the policy of Northwestern State University to be an equal opportunity employer. All employment decisions are based on job related standards and must comply with the principles of equal employment opportunity.
In keeping with this policy, the University will continue to recruit, hire, train, and promote into all job levels the most qualified persons without regard to race, color, gender, religion, sexual orientation, national origin, disability, genetic information, age, veteran status, or retirement status. All personnel actions, such as compensation, benefits, transfers, layoffs, training, and education are administered without regard to race, color, gender, religion, sexual orientation, national origin, disability, genetic information, age, veteran status, or retirement status.
The University is committed to equal opportunity for student success by providing access to educational programs, tuition assistance, and social and recreational activities for all students without regard to race, color, gender, religion, sexual orientation, national origin, disability, genetic information, age, veteran status, or retirement status.
Additionally, the University provides equal access to the Boy Scouts of America and other designated youth groups.
Student complaints or inquiries related to Title IX should be directed to the Director of Student Advocacy and Title IX Coordinator, Julie Powell (318-357-5570), Room 308 of the Friedman Student Union or email obannonj@nsula.edu . Employee Title IX issues should be directed to the Executive Director of Institutional Effectiveness and Human Resources, Veronica M. Biscoe (318-357-6359), Room 111 Caspari Hall or email ramirezv@nsula.edu .
In accordance with Section 35.106 of the Americans with Disabilities Act (ADA), all participants, applicants, organizations, and interested individuals are advised and notified that the ADA Coordinator for Northwestern State Universityfor facilitiesis the Director of University Affairs, Jennifer Kelly (318-357-4300), located in New Fine Arts, 104 Central Avenue, Ste. 102 or email andersonje@nsula.edu . Forstudentacademic services, contact the Director of Access and Disability Support, Taylor Camidge (318-357-5460) located in Room 108-C Watson Memorial Library or email camidget@nsula.edu . Forfaculty/staff accommodations and services, contact Executive Director of Institutional Effectiveness and Human Resources, Veronica M. Biscoe (318-357-6359), Room 111 Caspari Hall or email ramirezv@nsula.edu .
*Inquiries regarding employment application status should be emailed to
apply@nsula.edu.
Minimum Qualifications
Preferred Qualifications:
Governmental Finance experience preferable within a State Educational Agency
Familiarity with State of Louisiana rules and regulations as it relates to governmental accounting
Possess a knowledge of university regulations, including policies, procedures, and regulations and the ability to communicate that knowledge to the university community
Demonstrate excellent communication and interpersonal skills
Ability to work independently with little direction
Demonstrate organizational skills in handling, directing, and prioritizing multiple and complex assignments/projects and maintaining records
Proven skills in identifying issues, determining their cause, developing creative solutions, and following through with implementing resolutions
Bachelor's degree in an appropriate discipline preferred and related experience may be taken into consideration to substitute for degree
Job Concepts
The Accounting Coordinator will aide the controller in the efficient operations of the business affairs division handling special projects but also providing auxiliary support for areas that exhibit the following:
A. Periods of the year such as year-end processing or budget season when the workload
increases for specific areas.
B. Staffing shortages due to retirement, layoffs or illness of key personnel.
C. To give special attention and report back to the controller in areas where there are
audit findings or compliance concerns.
D. During the legislative session coordinate responses to the UL system.
Duties will include:
Processing of daily and month end reports.
Verify that the cardholder completes the process of uploading receipts for both T-Card and P-Card in Works Work Flow and sign off in a timely manner.
Responsible for contacting cardholders, approvers, and admins when upload/sign off process is not completed timely for both T-Card and P-Card.
Assist cardholders with Works Workflow including step by step instructions for receipt upload and sign off procedure for both T-Card and P-Card.
Process monthly P-Card and T Card reports.
Review monthly P-Card reconciliations.
Maintain all T-Card Cardholder and Approver files. (Approximately 275)
Review T-Card Enrollment forms and Certification documents to verify that all proper training has been completed before requesting new cards from Bank of America.
Responsible for canceling T-cards for those cardholders who have resigned, retired, and certifying the information is completed in the Bank of America Works System.
Provide follow up to cardholder's supervisors and review of online transactions that require completion prior to cancellation of T-cards and deactivation of users.
Responsible for approximately 30 approvers' annual mandatory T-Card Certifications; Ensure all Approvers complete Travel Card Certification Course for Approvers (Annually).
Maintains and updates Business Affairs Fiscal Policy and Procedures.
Creates and revises forms essential for campus wide use as required by Business Affairs
Prepare Budget Revisions as needed.
Prepare and enter Journal Vouchers.
Annual Unclaimed Property reporting.
Maintain annual accounts payable spreadsheet.
Bank Reconciliation rotation.
Communicate and coordinate with all other Business Affairs offices for Finance related tasks as assigned by the controller.
Benefits for unclassified employees are determined by the individual hiring authority.
Agency
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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