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Vanderbilt University Program Manager, Engine for Art Democracy and Justice (EADJ) in Nashville, Tennessee

The Program Manager is located in the Art Department in the College of Arts & Science at Vanderbilt University. This position is responsible for the oversight of all management, administrative, and logistical functions for the Engine for Art Democracy and Justice (EADJ) yearly program and subsequent related projects. The Program Manager will report administratively to the Senior Administrative Officer and functionally to the faculty program founder. This position will engage with a wide range of offices on campus, as well as artists, vendors, and guests outside of Vanderbilt. The position requires a thorough understanding of university policies and procedures and familiarity with EADJ’s trans-institutional partners policies and procedures. The position requires a working knowledge of exhibition management, public artwork installation best practices, and digital asset management in addition to administrative and managerial experience. Knowledge of contemporary art practices in higher education is preferred.

Duties and Responsibilities

  • Plan and manage all aspects of the Engine for Art, Democracy and Justices yearly program, subsequent projects, ongoing communications, archived materials, and trans-institutional partners, and collaborators

  • Work with incoming contracted curator, program founder and advisory group to outline each program or project, paying close attention to timing, location needs and budget

  • Oversee timely completion and impact evaluation for all EADJ related projects

  • Develop and manage the EADJ archive of materials with a focus on research & curriculum building as key functions

  • With the program founder, further strengthen and develop the trans-institutional partnerships with Fisk University, Frist Art Museum and Millions of Conversations as well as future community partnerships and collaborations.

  • Manage the administrative and financial oversight of the EADJ program

  • Create and monitor the budget for all funding sources and reconcile with program needs

  • Work with A&S Grants Management team on budget, grant writing and related activities

  • Responsible for all necessary contract preparation, One card management/reconciliation, all procurement and payment processing necessary for EADJ and EADJ yearly series

  • Manage all aspects of EADJ correspondence, advisory meetings, communications, and engagement to ensure smooth, timely and effective relations

  • Manage all aspects of the EADJ yearly webinar series

  • Oversee all administrative, technical & planning aspects of the webinar series

  • Oversee all post-series digital asset management including editing

  • Manage all aspects of the EADJ yearly artist intervention series

  • Coordinate with artists/gallerists and all stakeholders from proposal, contracts, shipping, insurance, through all phases of installation on all aspects of the artist interventions.

  • Develop and implement a plan for clear impact evaluation and reporting

  • Serve as a point of contact for the EADJ program, and a liaison with VU departments, programs, trans-institutional partners and outside stakeholders

  • With program founder, foster cross disciplinary opportunities within VU for collaboration and mutually beneficial research & development

  • Outline, manage and clearly communicate production schedules for upcoming programs and projects with all internal and external stakeholders in a timely and efficient manner

  • With the program founder, develop & implement strategies for student & community participation and assess impact.

  • Liaise with trans-institutional partners to set expectations and program/project participation

    • Travel & Event planning and coordination of special events including travel reservations, payment to guest speakers, ordering catering, reserving space, technical needs etc.
  • Content Creation & Communications

  • Responsible for managing content creation of photographic and video documentary, marketing & pr materials for all EADJ projects and programs

  • Responsible for all aspects related to Marketing and Public Relations for EADJ projects & programs, including drafting press releases, advertisements, and announcements

  • Manage and maintain the EADJ Website, blog, archive and newsletter

  • Work closely with the faculty program founder on all related EADJ projects

  • Additional duties as assigned

    Supervisory Relationships

    This position will manage Vanderbilt University interns. The position will report administratively to the Senior Administrative Officer and functionally to the faculty program founder.

    Qualifications

  • Bachelor's degree with a focus in the visual arts is necessary

  • Master’s degree in fine art or related field, preferred

  • PM Certification, preferred

  • A minimum of five years relevant experience with museum and/or public art installation best practices as well as experience working in higher education is necessary

  • Excellent interpersonal written and oral communication skills is necessary.

  • Ability to work both as a member of a team and independently

  • Ability to use independent judgment.

  • Ability to analyze and solve problems in a time-efficient manner.

  • Ability to plan, develop, and coordinate multiple projects with competing deadlines.

  • MS Office proficiency, Adobe Professional

    Commitment to Equity, Diversity, and Inclusion

    At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.

    Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities, and protected veterans are encouraged to apply.

    Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.

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