AMVETS Jobs

This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2209125

rrUniversity of Idaho

rrAdministrative Specialist II

rrLocation: Moscow

rrDivision/College: College of Engineering

rrEmployee Category: Classified

rrPay Range: \$21.30 per hour or higher depending on experience

rrFTE: .5 FTEr

rrFull/Part Time: Part Time

rrPosition Summary:

rThe position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as an administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.

Duties may include:

• Compose, proofread, edit and distribute a variety of business documents and routine reports
• Maintain schedules and event calendars
• Coordinate logistics for regular travel and meetings
• Collect and organize data, enter information into various electronic systems in accordance with university or department procedures to ensure accuracy and compliance, validate information and resolve conflicts in data
• Review internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management
• Greet office visitors, respond to incoming calls, and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals
• Other duties as assigned

rrMinimum Qualifications:

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• High School Diploma or equivalent

{=html} <!-- --> - One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service - Using computer software and applications for word processing, spreadsheets, email and internet research - Balancing a workload of assigned tasks to meet multiple deadlines

rrPreferred Qualifications:

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• Bachelors degree in business, finance, or a related field
• Experience in providing excellent customer service
• Using MS Office and other complex software (such as financial and personnel records management systems) while completing administrative tasks
• Interpreting, applying, and explaining complex information such as regulations, policies, or services
• Independently solving problems and performing liaison activities in a work setting and coordinating activities requiring complex processes
• Proclivity for identifying and implementing process efficiency improvements
• Ability to work effectively and cooperatively with multiple units and departments
• Providing proactive, strategic and detail-oriented approaches with a strong commitment to quality
• Independently solving problems and performing liaison activities in a work setting and coordinating activities requiring complex arrangements
• Editing and writing business correspondence using proper grammar and punctuation as demonstrated in application materials

rrPhysical Requirements & Working Conditions:

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• None

None

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rRequired Licensures, Certifications or other

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rPosting Number: SP004422P

rrPosting Date: 05/13/2024

rrClosing Date:

rrOpen Until Filled: Yes

rrSpecial Instructions:

rApplications received by June 2, 2024, will receive first consideration.

r Background Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check.

rrTo apply, please visit: jobs.uidaho.edu

rrEEO Statement

rUniversity of Idaho is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

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