AMVETS Jobs

Office Assistant 2 - Financial Aid (NY HELPS)

Category:Civil Service and Support Staff

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Department:Financial Aid

Locations:Morrisville, NY

Posted:Apr 11, 2024

Closes:Open Until Filled

Type:Full-time

Position ID:174613

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About SUNY Morrisville:

SUNY Morrisville, a college that leverages the expansive resources of the State University of New York, is a model of innovative applied education. Located in the center of New York State, the college offers students hands-on, experiential learning in modern classrooms and specialized facilities, many of which are rare or one-of-a-kind in higher education. Morrisville's 3,000 students - who come from diverse backgrounds across the state and around the world - choose from more than 80 associate and bachelor degree programs that embrace agriculture, technology, business, social sciences, including Psychology, Criminal Justice, and the liberal arts. An internship program that prepares students for success in the 21st-century workplace ranks among the top ten in the nation. At Morrisville, motivated students work alongside talented faculty members - many with field experience - to imagine, build, and test practical, sustainable solutions to some of the fundamental questions confronting a shrinking world with diminishing resources.

The Morrisville campus is 30 miles southeast of Syracuse and 30 miles southwest of Utica; it is a half-hour drive from the New York State Thruway with easy access to Albany (two hours), Rochester (two hours), Buffalo (three hours) and New York City (four hours).

The Norwich Campus of SUNY Morrisville has been serving the Norwich community and the surrounding areas for more than 46 years, offering students associate degree options such as Criminal Justice, Computer Information Technology, and Nursing. The campus is also used by businesses, not-for-profits and community partners for training, events and videoconferencing.

The Syracuse Educational Opportunity Center (EOC), administered by SUNY Morrisville, provides the urban community of Syracuse with innovative academic programs leading to higher education as well as vocational training programs leading to gainful employment and economic self-sufficiency.

Recognizing the importance of diversity in assuring the success of students and graduates in an increasingly global environment, SUNY Morrisville is committed to equity and inclusion in all aspects of hiring and employment.

Job Description:

Campus Title: Office Assistant 2 (NY HELPS)

State Title: Office Assistant 2 (NY HELPS)

Department: Financial Aid

Bargaining Unit: CSEA-ASU, view our state benefitshere (https://www.suny.edu/media/suny/content-assets/documents/benefits/benefit-summaries/CSEAbenefitsummaryJan-2024.pdf) !

Professional Rank and Salary Range: SG-9; $41,399

Duration: Calendar year (this position follows a 12-month schedule)

Brief Description of Duties:

SUNY Morrisville is seeking an Office Assistant 2 to support our Financial Aid department!

Office Assistants perform office support and clerical work to meet the requirements of agency programs. Such work may consist of but is not limited to data entry; math or calculations; mail, supply, and inventory-related tasks; keyboarding and other document preparation tasks; answering telephones; completing forms; assisting customers; creating or assisting in the preparation of reports, charts, graphs, and tables; and other related activities. This work is accomplished in accordance with applicable procedures, rules, regulations, and laws.

This person will assist with walk-ins by either answering questions or directing to a counselor or another department, assist with completing entrance/exit counseling and/or Free Application for Federal Student Aid (FAFSA) and/or Parent Loan for Undergraduate Student (PLUS), monitor/respond to office email account, answering phones, opening and distributing mail, responding to and distributing phone messages, coordinate missing documents for verification purposes, coordinates nursing loan paperwork, sends tracking notifications, and completes daily/weekly/monthly reports.

The Financial Aid Office Assistant will be asked to attend college Accepted Student Days, Move-In Registration, and Financial Aid events. Requiring weekend and/or evening hours as needed.

We are here to mentor and train motivated candidates!

Important Notice for those appointed under NY HELPS:

• This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

• For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.

• At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Primary Responsibilities:

Non-supervisory Office Assistant 2 positions perform complicated clerical and office support activities that require substantive knowledge of the program and/or of the program's governing laws, rules, or regulations. Such laws, rules, or regulations may be subject to frequent change. Incumbents typically handle sensitive applications, requests, or inquiries in which management or executive staff may be contacted or interested. They process applications or requests that do not meet normal parameters and may require additional research and consultation with higher level staff. They also perform activities that may require coordination with internal or external parties.

Duties of non-supervisory Office Assistants 2 may include the following:

• Design clerical processing procedures.

• Gather, compile, and prepare data from manual or automated files and other sources for various reports, publications, records, or other external or internal communications.

• Respond to questions concerning the operation of the unit or program area.

• Write responses to correspondence.

• Resolve work problems.

• Review forms and applications and make appropriate determinations.

• Coordinate arrangements for meetings, courses, and other gatherings arrange for rooms, take attendance, and ensure that appropriate materials and equipment are available.

Requirements:

Non-competitive Minimum Qualifications (NY HELPS appointed):

• One year of clerical experience.

Competitive Minimum Qualifications (non-NY HELPS appointed):

• Promotion: one year as an Office Assistant 1; or one year of permanent service in a clerical or keyboarding title allocated to Grade 6 or higher.

Additional Information:

SUNY Morrisville is committed to creating a vibrant community enriched by diverse perspectives, talents and experiences, and prohibits discrimination in employment based on gender, race, ethnicity, nationality, physical capability, age, creed, sexual identity, veteran status, and economic means. We encourage applications from candidates who share this commitment and will contribute to the diversity of our college community, especially members of historically under-represented groups. AA/EEO/ADA

In accordance with the "Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act" institutions of higher education are required to prepare an annual report containing information on campus security policies and campus statistics. This report includes statistics for the previous three years concerning reported crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by SUNY Morrisville; and on property within, or immediately adjacent to and accessible from the campus. The report also includes institutional policies concerning campus security, such as policies concerning sexual assault, and other matters. You can obtain a printed copy of this report by contacting SUNY Morrisville University Police at (315) 684-6410, Office of Student Rights and Responsibilities at (315) 684-6070, Office of Human Resources at (315) 684-6038 and or by accessing the following web sitehttps://www.morrisville.edu/contact/offices/university-police/clery-act

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email atinfo@goer.ny.gov

Application Instructions:

Application Deadline: Although applications will be accepted until the position is filled, candidates should submit their application by as soon as possible, to assure optimal consideration.

Application Procedure:Application materials are required to be submitted on-line athttp://www.morrisville.edu/careers

Please provide Cover Letter, Resume, and at least three employment references (we will not contact references without prior permission).