Job Information
City of Missoula, MT Business Manager in Missoula, Montana
Business Manager
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Business Manager
Salary
$72,758.40 - $83,636.80 Annually
Location
Missoula, Montana
Job Type
Regular, Full-Time
Job Number
00357
Department
Attorney
Opening Date
04/23/2024
Description
Benefits
Questions
Overview
Are you a skilled and detail-oriented professional seeking a fulfilling career opportunity? Look no further! The Attorney's Office for Prosecution is seeking a Business Manager to oversee administrative, financial, and maintenance operations for a department.
The Chief Prosecuting City Attorney is legal counsel for the City of Missoula for criminal justice matters, including serving as legal advisor to the Mayor, City Council, Police Department and other Boards or staff, and prosecutes all cases filed in Missoula Municipal Court.
As the Business Manager, you will be part of the Attorney's Office for Prosecution team, playing a pivotal role in ensuring the operational management of the department. Your expertise in budgeting, supervising various teams, project management, and communication will be instrumental in maintaining a high standard of service in the department at the City of Missoula.
Details: This position will remain open until filled. Applicant screening will begin onMonday, May 6, 2024. It is in your best interest to apply before this date. Applications received after this date will not be reviewed unless the initial pool is considered inadequate.
To Apply: All applicants must submit the C ity of Missoula Application AND Cover Letter. Please ensure that all details are entered on the application form.
Resumes will not be reviewed. All details should be entered on the application.
** The posted wage range is the starting wage range only. The full range for the position is $34.98 - $42.62/hour and will increase each year for longevity and cost of living adjustments.
Essential Functions
This position exists within multiple departments each with varying duties and responsibilities specific to the business needs of the department and/or division; not all items listed will apply to every position. This Business Manager position is with the City Attorney's Office and preference will be given to those with knowledge of general legal or criminal justice practice and procedures, as well as knowledge or experience with a paperless work environment and a case management system.
Oversee departmental/division annual budgets and funding sources, including budget preparation and execution, expense and revenue reporting, grant and loan applications/funding, expenditure and revenue projections, governmental auditing processes, etc.
Confer with the department director, the Police Department, Municipal Court, and other stakeholders on organization, management, and fiscal oversight of the department, including recruitment, retention, and the planning and implementation of services, activities, and programs.
Oversee accounts receivable and accounts payable functions, including monitoring purchasing procurements and contracts, approving and/or preparing invoices for approval, overseeing processes related to monitoring and reconciling transactions, etc.
Supervise various department administrative and service employees, including assigning and reviewing work, performance evaluations, and training; participate in hiring, discipline, and termination decisions; provide support by correcting deficiencies, and building strengths to ensure effective working relationships.
Manage department/division payroll, including acting as payroll coordinator, communicating, and training staff on policy and procedure changes.
Support efforts to increase sustainability and fiscal stewardship within the department.
Research, analyze, and interpret collected data for a variety of areas within the department/division.
Assist in the development of the strategic plan for the department, including assessing necessary service levels, organizational structure and priorities, and financial planning; advise options and best practices to optimize efficiencies.
Develop and implement administrative policies, goals, and objectives to meet the City’s strategic priorities; prepare and review ordinances, referrals, and/or resolutions.
Manage various department contracts, including maintenance, security, collective bargaining agreements (CBAs), etc., including legal document routing processes.
Ensure department and/or projects adhere to the required regulations, policies, and procedures.
Serve as project coordinator, manager, and/or liaison for the department in City Council, interdepartmental, community, and other professional meetings.
Manage office space, equipment, materials, and building maintenance for various facilities.
Perform various department/division specific projects and/or functions to ensure effective and efficient operation of department/division, including management and implementation of the case management system.
Respond to various public complaints and queries.
Perform other duties, as assigned.
Knowledge, Skills and Abilities
Knowledge of business administration policies, procedures, and practices including procedure development and implementation, operations management, staff supervision, training, risk mitigation, evaluating the effectiveness and efficiency of department operations and proposed programs, etc.
Knowledge of or the ability to learn public administration principles and practices, including strategic planning, Generally Accepted Accounting Principles (GAAP), financial analysis, auditing, reporting, budgeting, collective bargaining agreements, etc.
Knowledge of general legal or criminal justice practices and procedures, including managing legal case files, calendaring, maintaining recordkeeping and retention requirements.
Knowledge of case management systems and policies and procedures to maintain a paperless work environment.
Knowledge of contract and grant administration principles and procedures, including preparing, developing, and interpreting contracts/agreements, and auditing practices.
Knowledge of various project management principles, procedures, and techniques.
Knowledge of and ability to promote and ensure compliance with department safety considerations and City safety policies.
Skill in financial planning, labor and indirect rate setting and revenue enhancement strategies.
Skill in conducting research, performing statistical, content and/or cost-benefit analysis and evaluating options based on findings.
Skill in analyzing a variety of moderate to complex administrative and/or operational problems, with the ability to make recommendations.
Skill in managing various complex and diverse programs or projects.
Skill in operating office equipment, various computer software and databases, including Microsoft 365, and the ability to learn job-specific applications and equipment.
Skill in communicating, in person and writing, with the proven ability to establish and maintain effective working relationships with diverse individuals.
Ability to develop and implement various policies, procedures, and guidelines (e.g., budgetary, financial, managerial, etc.)
Ability to address public inquiries and complaints, problem-solve, and resolve conflicts with facilitating outcomes while maintaining a calm demeanor.
Ability to maintain and exhibit integrity and discretion in handling confidential and sensitive information.
Ability to maintain current knowledge, developments, and trends related to specific area of focus and/or assigned projects.
Ability to learn departmental and City of Missoula practices and procedures, including the ability to understand and interpret various federal, state, and local laws, ordinances, regulations, polices, and guidelines related to specific area of focus.
Working Conditions:
- Position may require on-call and/or overtime shifts, as needed.
Qualifications and Additional Application Materials
Any combination of education and experience equivalent to seven (7) years’ experience in office management, financial planning and analysis, or another relevant field, including prior supervisory experience.
Public Sector experience, preferred.
Attorney department: Legal support experience, preferred.
This summary outlines the benefit programs; actual benefits may vary depending on bargaining unit and employment status.
The City of Missoula will reward your contributions to our community with competitive compensation and generous benefits, including but not limited to:
Market-Competitive Salary
Work/life balance, including the possibility of flexible schedules and remote work opportunities
$0 premium for health and dental coverage for employees and affordable premiums for family coverage
$10,000 Employer-sponsored Accidental Death and Dismemberment Life Insurance Policy
Options for supplemental life, disability, critical illness, and accident
Constitutionally guaranteed retirement plan (http://mpera.mt.gov/) with the City contributing 8.77% of salary on your behalf and the ability to contribute to a supplemental deferred compensation program
Generous paid vacation, sick leave, and holidays
Pre-tax flexible spending accounts
The City of Missoula may qualify you to receive student loan forgiveness under the Public Service Loan Forgiveness. Look here (https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service) to learn more and understand whether you may be eligible.
Additional benefits package information is available here (https://www.ci.missoula.mt.us/DocumentCenter/View/53956/Benefits-at-a-Glance?bidId=) .
01
Do you have experience in the areas of law or criminal justice? If so, please explain.
02
Do you have experience working in a paperless office or with a case management system? If so, please explain.
Required Question
Agency
City of Missoula
Address
435 Ryman Street
Human Resources
Missoula, Montana, 59802
Phone
406-552-6130
Website
https://www.ci.missoula.mt.us/
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