AMVETS Jobs

Apply for Job Job ID367352 LocationTwin Cities Job FamilyLR-Clerical Full/Part TimeFull-Time Regular/TemporaryRegular Job Code1897 Employee ClassAFSCME Unit 6 - Clerical Add to Favorite Jobs Email this Job About the Job Bargaining unit consideration begins on March 24, 2025 and ends on March 31, 2025 Schedule: 40 hours per week, Monday through Friday. The Department of Anthropology is seeking a Graduate Program Coordinator. This role is responsible for coordinating the Ph.D. program in Anthropology, the graduate minor in Anthropology, the Master's program in Heritage Studies and Public History, and the graduate minor in Heritage Studies and Public History. The Graduate Program Coordinator can work a hybrid schedule and will report to the Anthropology Department Administrator. This is a 100% time, 12 month continuous appointment. The Department of Anthropology provides training in archaeology, biological anthropology, and sociocultural anthropology. Our faculty offers a rich array of courses that cover many topics related to human life and history-from skeletal analysis to the culture and society of India to language evolution. As anthropologists, we encourage our students to use skills learned in the classroom in every aspect of their lives. We prepare over 2,200 undergraduate students each year for careers in many professions, such as medicine, law, public policy, cultural resources management, heritage preservation, and business, as well as advanced graduate study. Job Duties/Responsibilities: Anthropology Graduate Program Coordinator - 55% Graduate Program Admissions - 15% Serves as primary contact for applicants. Responds to program inquiries and advises on the admission process and program requirements. Assist the Director of Graduate Studies on coordinating faculty involvement in the holistic admission review process. Manages graduate program admissions process, including application processing and adhering to University of Minnesota and programmatic admission requirements. Assist applicants with the Slate application system and assist faculty members with the Slate Reader system. Tracks acceptance and rejection of admission offers and status of the waitlist. Updates to the program's Slate Applications and communication reminders and program advertisements using Slate Deliver. Updates the program's sub-field flyers and advertising materials as they relate to the graduate program. Prepares funding letters for accepted students documenting eligibility requirements, conditions, duties, award type/amount, etc. Assists with recruitment fellowship nominations and guidance. Working with the Director of Graduate Studies and department staff, coordinates Zoom interviews. Organizes and coordinates a Spring Recruitment event, including event material updates; communications to attendees, grads, and faculty; coordination of travel, catering, and accommodations when in-person; coordination of Zoom scheduling when held virtually; schedule creation; room reservations; communications to presenters and faculty, staff and graduate student volunteers; and other event logistics. Organizes and coordinates the annual Graduate Diversity Recruitment Event, including event material updates, advertising, application processing, communications to attendees, coordinating travel, catering, accommodations, schedule creation, room reservations, communications to presenters and faculty, staff and graduate student volunteers, and event logistics. Assists with recruitment of participants by attending McNair Scholar Visitation Days. Graduate Program Support - 10% Acts as the first point of contact for all inquiries regarding the program. Responds to requests for program information, data, and/or reports from department administration, CLA, the Graduate School and outside entities. Functions as a liaison with relevant departments and units. Gathers and maintains data on all aspects of the program including student progress, applicants, alumni, and placeme t information. Initiates policy and program evaluation and review, including preparing analyses and recommendations on new policy or changes in program requirements. Consults with students, faculty, departmental administration and other entities as needed. Initiates process improvements, creation of new resources. Manages the annual review process including communication to graduate students and faculty on processes, deadlines, and materials. Takes notes during the annual review meeting of graduate students, and finalizes drafts of annual review letters to be sent to students. Acts as a resource for faculty, staff, and students on program policy and applicable CLA and University policies. Keeps and maintains graduate student records. Represents the program by attending GPCN, AAN, CLA GPC meetings, CLA ORGP Town Halls, and GEAC meetings. Coordinate graduate student office space assignments. Periodic review and updating of the program's Graduate Handbook. Manage Graduate Program Finances - 10% Tracks all program financial commitments and funding expenditures. Participates in strategic planning regarding funding for admitted students, research assistantships, additional awards, fellowships, etc. Assigns TA positions in collaboration with the Department Administrator and Director of Graduate Studies. This includes communications around the TA assignment process, updating relevant materials, and maintaining a master spreadsheet. Oversee the graduate instructor assignment process, which includes communications, review, and set up of appointments in payroll. Initiates and facilitates the process for fellowship applications. Coordinates internal departmental nomination process if needed. Advise students on University fellowship processes, including the Doctoral Dissertation Fellowship, the Interdisciplinary Doctoral Fellowship, endowed fellowships, etc. Assemble fellowship nomination materials and packets for submission. Works with the financial team and department administrator to manage all graduate program budgets, including summer funding, academic year support, conference reimbursement requests, and emergency funding assistance through the scholarship automation system and payroll system. Process payroll appointments, scholarship awards, and fellowship payments using Laserfiche and the Scholarship system. Graduate Student Support -20% Serves as Plan Level Coordinator and processes all relevant paperwork for the Anthropology graduate program. Advise students on program requirements and milestones and program planning strategies, including registration, transitions from other programs, curricular and policy exceptions, funding options, tuition waivers, and health insurance. Directs students to department, University, and external resources as needed. Oversee the MA-along-the-way process and advise students on program requirements and milestones related to the MA. Advise students, faculty, and Director of Graduate Studies on the GPAS system. Processes and requests GPAS exceptions and updates as needed. Advises international students on specific needs related to visa status, travel, enrollment... For full info follow application link. The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.