Job Information

Aston Carter Human Resources Coordinator in Middletown, New York

We are seeking a HR Coordinator to join a growing financial organization in Middletown, NY! This is an on-site opportunity!


The Human Resource Coordinator (HR Coordinator) is responsible for coordinating a wide range of human resource functions including recruiting, interviewing, on-boarding new hires, and ensuring employees are well informed of human resource policies and programs, and training to be successful in their roles at this organization.

The HR Coordinator will contribute to departmental efforts to continuously strengthen the employee experience and organizational culture; and support practices to effectively assimilate new employees into the organization.


  • Recruits, screens, interviews, recommends, and facilitates the hiring of qualified job applicants for open positions; collaborates with departmental managers to understand skills and competencies required for openings. Ensures all hiring processes are effective and legally compliant.

  • Conducts or acquires background checks, and employee eligibility verifications.

  • Performs tasks required to administer and execute human resource programs including but not limited to compensation, benefits, and leaves of absence.

  • Provides employees guidance with FMLA and Short-Term Disability requirements in accordance with Company policies, regulatory and third-party vendor requirements.

  • Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff

  • Supports the organization’s payroll processing by providing payroll-related information to third party vendor on a bi-weekly basis (incentives, corrections, etc.). Answers questions and resolves employee concerns – escalating when necessary. Ensures that payroll functions are completed timely and in accordance with established policies, procedures, and regulations.

  • Makes recommendations for enhancements to human resource policies and procedures.

  • Administers benefits programs, enrolls new participants and acts as liaison with benefits broker and employees. Troubleshoot and assist staff with concerns and communicates benefits updates as necessary.

  • Supports the open enrollment process ensuring that employee communications are clear and reflect the organization’s commitment to creative a positive employee experience.

  • Gathers information on employee requests, complaints, and problems courteously and promptly and escalates to the appropriate HR personnel.

  • Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.

  • Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.

  • Act as a key role model for others by demonstrating support for Company culture of inclusiveness, respect, and appreciation.

  • Champion the employee experience by developing positive relationships; committing to quality conversations, providing timely feedback, and promoting trust and authenticity.

  • Assist in the planning, development, and implementation of organizational engagement events and initiatives, as needed. Supports employee communications (quarterly newsletter, email, etc.)

Additional Skills & Qualifications:

  • 4+ years of HR Gen experience, including recruiting

  • Bachelors degree is preferred

    About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

  • Hiring diverse talent

  • Maintaining an inclusive environment through persistent self-reflection

  • Building a culture of care, engagement, and recognition with clear outcomes

  • Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email ( for other accommodation options.