Job Information
State of Connecticut, Department of Administrative Services Fiscal/Administrative Assistant in Middletown, Connecticut
Fiscal/Administrative Assistant
Recruitment # 240916-1317AR-001
Location Middletown, CT
Date Opened 9/23/2024 12:00:00 AM
Salary $65,979 - $83,953/year
Job Type Open to the Public
Close Date 9/30/2024 11:59:00 PM
Go Back Apply View Benefits (https://www.jobapscloud.com/CT/jobs/?b=Benefits)
Introduction
If you are looking to join a dynamic team working in a fast-paced law enforcement environment with the ability to get work done through others using effective delegation, scheduling, and time management practices, this may be the position for you!
The State of Connecticut (https://portal.ct.gov/) , Department of Emergency Services and Public Protection (DESPP) (https://portal.ct.gov/DESPP) is recruiting for a Fiscal Administrative Assistant (https://www.jobapscloud.com/CT/specs/classspecdisplay.asp?ClassNumber=1317AR&R1=undefined&R3=undefined) to join our team within the Fiscal Services Unit. This position is located at 1111 Country Club Road in Middletown, CT.
What We Can Offer You
Visit our new State Employee Benefits Overview page!
The opportunity to work for a Forbes top company: 'Forbes' State of Connecticut Ranked One of the Best Employers of 2023 (https://portal.ct.gov/DAS/Press-Room/Press-Releases/2023/Forbes-State-of-CT-Ranked) - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule
Professional growth and development opportunities
A healthy work/life balance to all employees
Position Highlights
This is a full time, 40 hour-per-week position, Monday-Friday 8:00 AM - 4:30 PM. Hybrid schedule flexibility is available upon completion of the working test period and applicable operations/telework guidelines.
The successful candidate will be assigned to the Accounts Receivable Unit.
As a Fiscal Administrative Assistant, you will be responsible for:
Assisting with the preparation of the daily deposit to include reconciling online payment transactions;
Processing various agency billings;
Preparing complex calculations related to various billings;
Analyzing and resolving billing issues;
Preparing Salary/Payroll Reports;
Assisting with the preparation of Fund Reconciliations;
Processing Agency Refunds;
Related duties as required.
About Us
The Connecticut Department of Emergency Services and Public Protection is committed to protecting and improving the quality of life for all by providing a broad range of public safety services, training, regulatory guidance and scientific services utilizing enforcement, prevention, education and state of the art science and technology.
Selection Plan
Before you apply:
In order to be considered for this job opening, you must meet the minimum qualifications as listed on the job opening. You must specify your qualifications on your application.
The minimum experience and training requirements must be met by the close date, unless otherwise specified.
Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@CT.Gov.
For assistance in applying, please read (https://www.jobapscloud.com/ct/sup/applicanttips2023november.pdf) or watch (https://www.youtube.com/watch?v=Y8sOb10qYXQ) our Applicant Tips on How to Apply!
Important information for after you apply:
Candidates selected for an interview must provide the following at the time of interview:
State Employees
Two (2) most recent performance evaluations
Completed CT-HR-13
Non-State Employees
Two (2) professional references contact information including name, email, and phone Number (at least one being a current and/or previous supervisor).
Completed CT-HR-13
Candidates who have been selected for employment with the Department of Emergency Services & Public Protection are subject to a detailed background investigation, including a fingerprint supported state and federal criminal history record check along with reference checks. Selection for employment is contingent upon satisfactory completion of the background investigation. Any pending disciplinary history within the past 2 years and review of attendance records are also considered in this selection process.
Click here (https://portal.ct.gov/-/media/DAS/Statewide-HR/A---Z-Listing-Task-PDFs/Criminal-Convictions---Addendum-to-Application-for-Examination-or-Employment-Form---CT-HR-13.pdf) to complete the Criminal Convictions addendum (CT-HR-13). The CT-HR-13 can also be found on the DAS website (https://portal.ct.gov/DAS) by typing in "CT-HR-13" into the "Search Department of Administrative Services" search field.
This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
For current state employees, salary calculations are not necessarily comparable from branch to branch, but it does not impact your state service credit.
Questions about this position should be directed to Nick Naples at Nicholas.Naples@ct.gov.
PURPOSE OF JOB CLASS (NATURE OF WORK)
In a state agency, facility, or institution this class is accountable for performing a combination of basic paraprofessional work, and highly complex clerical work in fiscal and administrative functions.
EXAMPLES OF DUTIES
Performs paraprofessional level work in fiscal and administrative activities; independently performs bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts; independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities; prepares simple financial statements and assists in preparation of complex financial statements; calculates rates involving complex arithmetical formulas; gathers and consolidates payroll and expenditure data for budget preparation; ensures that expenditures plus encumbrances are within appropriation limits; reviews routine expenditures for compliance with itemized budgets; utilizes EDP systems for financial records and reports; independently performs purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals; independently prepares renewal or new contracts based on awards; ensures that routine payments are in compliance with contract provisions; performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
Knowledge of bookkeeping, financial record keeping and basic governmental accounting principles and practices; knowledge of basic procedures of budget preparation and control; some knowledge of payroll procedures, purchasing procedures and contract preparation; basic interpersonal skills; oral and written communication skills; considerable ability in arithmetic computations; ability to audit financial documents; ability to understand and apply statutes and regulations; ability to utilize EDP systems for financial management.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing.
Note: Complex clerical work is defined as generally routine fiscal/ administrative work, such as financial record keeping or examining, bookkeeping, requisitioning or payroll preparation at or above the level of Financial Clerk. Descriptions of these fiscal/administrative functions are attached
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
One (1) year as a Pre-Professional Trainee in fiscal/administrative work may be substituted for the General Experience.
PREFERRED QUALIFICATIONS
Experience working with Accounts Receivable and Billing;
Experience with financial software or Peoplesoft software;
Experience applying state statutes, federal regulations, or agency guidelines;
Experience preparing fund reconciliations;
Experience working independently on tasks with competing deadlines;
Experience creating financial spreadsheets utilizing Microsoft Excel;
Experience communicating in writing and verbally with internal and external stakeholders.
SPECIAL REQUIREMENTS
Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (G.E.D.) certification by the time of permanent appointment.
Conclusion
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.
Click on a link below to apply for this position:
Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online