Job Information
Aston Carter Construction Administrative Assistant in Manassas, Virginia
Construction Administrative Assistant - On-Site | Manassas | 1-2 Month Contract
Job Description
We are seeking a dedicated Service Administrative Specialist
to provide comprehensive administrative support to our store operations. The
ideal candidate will be responsible for processing warranty claims, work
orders, and invoices, maintaining machine files, creating purchase orders, and
assisting with accounts receivable inquiries. This role also includes customer
service duties, such as answering phone calls, greeting customers, and
coordinating travel arrangements for staff.
Responsibilities
Administrative Support: Provide overall administrative support to store operations, including answering phone calls, taking messages, greeting and assisting customers, and ordering office supplies.
Service Department Management: Manage work orders, invoice service work, track service bulletin information, and prepare and maintain machine files.
Financial Tasks: Process warranty claims, create and maintain purchase orders, perform accounts receivable functions, prepare and make daily bank deposits, and administer petty cash.
Communication and Coordination: Provide communication and support to the Sales Department, type correspondence, coordinate travel arrangements, and assist in monthly and annual closings.
Documentation and Problem Resolution: Prepare, sort, copy, file, and mail various documents, investigate payment issues, research and process charge backs, and audit freight bills.
Essential Skills
1 to 2 years of administrative experience
ERP experience
Competency in utilizing personal computers and business software, including Microsoft Word, Excel, PowerPoint, and MRP databases
Pay and Benefits
The pay range for this position is $20.00 - $23.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Manassas,VA.
Application Deadline
This position is anticipated to close on Apr 21, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.