House of Blues Production Fulfilment Coordinator, Marketing Partnerships (9 months FTC) in London - Mayfair, United States
Company: Live Nation
Department: Marketing Partnerships
Location: Sackville Street
Reports to: Onsite Fulfilment Manager, Marketing Partnerships
Normal working hours: Monday to Friday 10am – 6pm, Weekend and ‘Out of Hours’ requirements for festivals
Job Type: Fixed Term
The Onsite Fulfilment Manager requires a production fulfilment coordinator with experience in delivering on-site components of partner agreements across the Live Nation network.
This role requires someone with focus and tenacity to keep all activation fulfilment on track and on time, often on concurrent events at peak periods.
Cool, collected, with the command to deal with conflicting priorities and urgent issues as they arise, the successful individual will also foresee and neutralise any potential issues, before they occur as a par for the course.
We need someone with a hands-on approach, not afraid to roll their sleeves up and sort matters out at source, onsite promptly.
Working closely on a daily basis with all internal department teams (Account Management, Sales, Creative Solutions and LN Experiential), festival production teams, external clients and their agencies, strong people skills are key.
The role will also require adaptability in situations and communication style whether dealing with blue chip client representatives or onsite working crews and suppliers.
As required including Weekend, ‘Out of Hours’ work, Substantial time away from home onsite
Reporting to the Onsite Fulfilment Manager on sponsorship site requirements of all partnerships across the Live Nation UK portfolio.
Working closely with the all of the teams in the Marketing Partnership department.
Communicating extensively with event teams so they are across all activation updates.
Maintaining accurate information being added to the departmental IT system
Manage all partner requirements including (but not limited to):
Pre event: Maintaining accurate records in the IT software system. Conducting site visits and securing positions on maps. Collation, checking and submission of all requirements – pinpointing any gaps in partner orders. Advancing all elements of individual builds, collating and sharing all necessary supporting documentation for services, H&S and licensing needs, managing security scheduling, IT deployment requests, producing event specific production schedules, managing accommodation for the internal teams, managing catering requirements as needed, booking onsite facilities required as needed and other jobs as deemed required by the Head of Onsite Fulfilment.
At event: managing load in and load out, sorting any issues with the site manager/production teams, briefing the Security Manager, handling accreditation and distributing to sponsors accordingly, managing a team on site to assist in delivering the services requested by sponsors, recording events chronologically and reporting these events in an ‘end of day’ report, getting sign off of delivered facilities from each Sponsor, checking all Sponsor branding is in place/Looking out for competitor branding/branding in the wrong place, Optimise activations for brands (liaising with production and marketing teams), Ensuring activations are open on time and working properly, Ensuring all activation teams are adhering to all onsite rules, Be and onsite point of contact for brands in terms of problem solving
Post event: Invoicing with event teams, reconciliation of services delivered, debriefing with onsite teams
Misc: Leading on any other partner or department requirements requiring a build or site assistance, including but not limited to - the fixing of partner stage scrims, flags & branding, construction of side of stage or other viewing platforms, line Management duties of temporary and freelancers as appointed, overseeing bar branding including assisting in the full production and ensuring correct on-site delivery from a range of suppliers and crew.
Other jobs as directed by the Onsite Fulfilment Manager
Skills / Knowledge / Experience Essential
Extensive, demonstrable production expertise within the live event sphere
Exposure to brand partnerships & client facing know-how
Exceptional organisational skills
Excellent communication skills with the adaptability to tailor approach to people from all walks of life
Proven track record of taking command and ownership of situations and projects
Resourceful and flexible with a positive ‘can do’ approach
Unrelenting Stamina (25+ festivals at the moment, and this is increasing)
Working knowledge of Word for Windows, PowerPoint, Excel and Outlook
Full Driver’s licence
Skills / Knowledge / Experience Desirable
Working knowledge of one or more of the festivals within the LN Portfolio
Plant ticket, NEBOSH, IOSH and/or similar working qualifications
The following attributes determine how the role will be carried out and are required to be a success:
Able to prioritise and hit deadlines consistently, keeping projects on track and pushing them continuously forward.
Ability to work calm under pressure despite conflicting demands.
A highly self-motivated and organised working style
A fast learner with a sense of humour
If you are interested in this role, please apply by 22nd November 2019.
We are passionate and committed to our people and go beyond the rhetoric of diversity and inclusion. You will be working in an inclusive environment and be encouraged to bring your whole self to work. We will do all that we can to help you successfully balance your work and homelife. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. It’s talent that matters to us and we encourage applications from people irrespective of their gender, race, sexual orientation, religion, age, disability status or caring responsibilities.
Recognized three years in a row by Great Place to Work® and named one of People Magazine’s top 50 Companies that Care, Live Nation Entertainment is the global leader in live entertainment and ticketing. Our world-class portfolio reaches all aspects of the live event and ticketing industry, from ground-breaking software in Ticketmaster, mix of legendary venues and restaurants in House of Blues, production leaders in Concerts, exceptional brand partnerships in Media & Sponsorship, and unparalleled team of artist managers in Artist Nation supported by diverse professionals in all facets of Corporate operations.
We recognize that our most important assets are our employees, the rock stars who keep the live experience going. Generous vacation, healthcare, and retirement benefits are just some of the great perks we offer to support our global workforce of more than 38,000. For any stage in your career, our many unique benefit programs are designed to help you live life to the fullest. We offer student loan repayment to support recent grads, six months of paid caregiver leave to support new parents, perks like Roadie Babies (bring your little ones & a caretaker along with you on work trips) and Music @ Home (stipend to cultivate your little ones’ music interest), and tuition reimbursement to fuel your ongoing professional development. Plus, working for the world's largest live event and ticketing company means you'll have access to free concerts, festivals, sports games, and more through our exclusive employee ticket concierge.
There is no bigger stage for your career. See what your future looks like at Live Nation Entertainment.