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Unilever Personal Assistant – Home Care in London, United Kingdom

Job Title: Personal Assistant – Home Care

Location: 100VE, London

JOB PURPOSE

Home Care

In the Home Care Business Group at Unilever, you not only get an opportunity to Make Your Home a Better World but also get a chance to Make our World a Better Home! Our Clean Future ambition means we want to develop products that are tough on germs & stains and convenient to use and at the same time are also kinder to the planet. To succeed, we look for people passionate about delivering purposeful, leading-edge science & technology.

This role supports one of Home Cares Heads of Marketing and the leaders reporting to them. The role will provide pro-active and high-level assistance in a busy and demanding environment, ensuring a consistent and high level of service.

RESPONSIBILITIES

  • Providing full support to the Head of and their team, including management and forward diary planning, which can often be complex with conflicting leadership teams and agendas and frequent changes and overlap

  • Organising local and international meetings, workshops, internal and external small and large events and offsites, including booking meeting rooms, venue and vendor sourcing, defining the programme, arranging team activities and logistics and ensuring technical set-up runs smoothly

  • Organisation and coordination of international and local travel, including preparation of itineraries, visas and logistics together with management of out of office requirements as required

  • Organising and preparing meeting materials at least 24hrs in advance where needed

  • Screening, redirecting, and responding to email correspondence (as appropriate/ applicable, flagging issues and seeking inputs where necessary

  • Responding to queries and requests for information from all parts of the organisation on an ad hoc basis.

  • Responding to external speculative requests and queries, as necessary.

  • Processing expenses and invoices using relevant systems,

  • Raise, track, and close of Purchase Orders and equipment when needed, liaising with procurement & suppliers to ensure prompt payment

  • Pro-actively tackling issues related to administrative processes to ensure speed and efficiency.

  • Liaison with internal and external contacts - developing knowledge of key individuals, including PA network and wider network.

  • Operating with flexibility and where required out of core hours to support the business

  • Discrete and discerning with high composure and confidentiality awareness

ALL ABOUT YOU

This role requires proven experience and track record of high performance as a Personal Assistant and experience working in a regional or global organization across time zones.

  • Critically, you must be well organised, able to prioritise tasks of high complexity and have the ability to build relationships with an international network and have previous experience working with a large number of stakeholders internally and externally.

  • Excellent in Microsoft applications including Outlook, Word, Excel, Power Point, Sharepoint/One Drive and MS Teams.

  • Excellent written and oral communication skills are important, plus experience in managing office processes and where necessary, developing new approaches to meeting changing needs.

  • You must be comfortable working in a virtual environment and building collaboration with people from different cultures around the world.

  • Initiative to think proactively how to support the leadership team to be as efficient as possible in using their time.

  • Comfortable working independently with numbers, budgets, meetings agendas and minutes

  • You must be trustworthy and sensitive when exposed to confidential information.

NOTES

About Unilever

Unilever is one of the world’s leading suppliers of Food, Home and Personal Care products with sales in over 190 countries and reaching 2 billion consumers a day. Unilever has more than 400 brands found in homes around the world, including Dove, Tresemme, Lynx, Lifebuoy, Shea Moisture, Persil, Domestos, Ben & Jerry’s, Magnum, Marmite, The Vegetarian Butcher, Graze and Pot Noodle.

Faced with the challenge of climate change and the need for human development, we want to move towards a world where everyone can live well and within the natural limits of the planet. That’s why our purpose is ‘to make sustainable living commonplace’

Location   

In September 2020, Unilever announced the intention to build a new sustainable campus site in Kingston, London to house the employees who currently work in 100 Victoria Embankment in Blackfriars, Lever House in Kingston, Unilever House in Leatherhead and Graze in Richmond. We are creating our own Unilever sustainable, agile work environment, purposefully bringing us together in our own Unilever ecosystem. The campus is due to be completed in early 2025 and will consist of two interconnected buildings, as well as landscaped surrounding areas. 

What We Offer

Not only do we offer a competitive salary and pension scheme, we also offer an annual bonus, free gym, a discounted staff shop and shares. You’ll have the opportunity to work directly with our renowned and exciting brands in a flexible and hybrid working environment.

Whilst the role is advertised on a full-time basis, we would be happy to discuss possible flexible working options and what this may look like for you. We are a key advocate of wellbeing and offer a variety of support for our people including hubs, programmes and development opportunities. We strive to achieve a family-friendly and inclusive workplace and to, above all, create possibilities for all.

Diversity at Unilever is about inclusion, embracing differences, creating possibilities and growing together for better business performance. We embrace diversity in our workforce. This means giving full and fair consideration to all applicants and continuing development of all employees regardless of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity. We are also more than happy to provide reasonable adjustments during our application and interview process to enable you to be present your best self. To find out more, including about our Employee Resource Groups, please click here Equity, Diversity & Inclusion at Unilever | Unilever (https://www.unilever.co.uk/planet-and-society/equity-diversity-inclusion-at-unilever/) .

Recruitment Fraud

Cyber criminals advertise fake job adverts with prestigious employers as a way of stealing information or even defrauding individuals out of money. In the most sophisticated cases, they will set up fake websites, which have a similar address to companies like Unilever. They even conduct fake telephone interviews and then offer candidates a role with the proviso they pay a fee for background checks or to cover work visa costs.  These types of attacks are becoming more common as more people are looking for employment in the economic climate.

How is Unilever tackling this?

Many of Unilever’s recruitment sites publish a warning to candidates about recruitment fraud. The Cyber Security team also proactively scan for signs of people setting up fake Unilever sites and act to close them down.

What can I do?

If you become aware of potential recruitment fraud, spot fake Unilever recruitment adverts or fake LinkedIn profiles, report them via Una Live Chat.

Unilever does not accept responsibility or liability for any candidates who are financially impacted by recruitment fraud. Your vigilance is key!

Job Category: Customer Development

Job Type: Customer Management Administrator_Cross Channel

Industry: UnileverExperiencedProfessionals

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