AMVETS Jobs

Administrative Assistant I

Job Number: 355987

Category: Administrative

Description: Job Title: Administrative Assistant I

Location: Linden, NJ

Zip Code: 07036

Job Type: Contract

Keywords: #AdministrativeAssistant #RefineryJobs

JOB RESPONSIBILITIES:

• Support the Maintenance work process and budget cost control through various tasks and activities

• Ensure work orders, requisitions and purchase orders are coded to appropriate cost categories consistent with corporate guidance

• Supporting the preventive maintenance programs with issuance of work packages and scanning/uploading records

• Build, maintain, and distribute various cost and activity reports

• Support the development and updating of annual maintenance budget and control tools

• Ad-hoc cost data gathering

• Work with Maintenance planners and supervisors, Procurement, Finance, vendors and contractor timekeeping coordinator on issues relating to purchase orders, invoicing, and time allocations

• Create, maintain, and steward maintenance projects in SAP, including project initial set, entering purchase orders and change orders, and submit journal voucher requests

• Create work orders, material and service requisitions for Maintenance Department as necessary

• Coordinate Document Retention Management for Maintenance Department

• Other administrative tasks to support the Maintenance Department

REQUIRED QUALIFICATIONS:

• Legally authorized to work in the job posting country

• High School Diploma or GED equivalent

• Proficiency and knowledge in Microsoft Word and Outlook applications (performing the skill with limited assistance) with emphasis in Excel and PowerPoint applications

• 3 or more years of administrative assistant experience

PREFERRED QUALIFICATIONS:

• Experience in SAP

• Experience in Tableau or Power BI visualization software

• Excellent communications and interpersonal skills

• Demonstrates knowledge of organization, document retention policy, business procedures and practices.

• Handles business-related issues to ensure minimum disruption of daily business; provides information to others.

• Acts as a liaison between internal and external customers, suppliers and vendors

• High organization skills and independently capable of setting and sorting out priorities

• Can work well under pressure and changing priorities

• Ability to maintain confidential information and manage legal hold orders

• High energy with a strong can-do attitude and proactive in taking the extra steps to provide support and accomplish work

• Able to manage small projects from start to finish with minimal direction

If you are interested in this role, please apply via the apply now link provided. Our overriding goal is to provide quality staffing solutions that help people, organizations, and communities succeed. Belcan is a leading provider of qualified personnel to many of the world's most respected enterprises. We offer excellent opportunities for contract, temporary, temp-to-hire, and direct assignments. We are the employer of choice for thousands worldwide. For more information, please visit our website at Belcan.com

EOE/F/M/Disability/Veterans

Location: Linden , NJ

Minimum Experience (yrs): 1+

Required Education: Not Specified

Benefits:

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