Job Information
University of Kansas Administrative Associate in Lawrence, Kansas
30330BR
Job Title:
Administrative Associate
Department:
Film and Media Studies
Primary Campus:
University of Kansas Lawrence Campus
Job Description:
40% Administrative Support
Oversees the daily operations of the Department of Film and Media Studies (FMS), including reception, purchasing, supply inventory
Resolves complex challenges related to daily functioning of department
Serves as point of contact for internal offices including IT, Registrar, Shared Service Center, and Facilities
Manages departmental email account
Supervises student hourly employees
Maintains academic records
Manages the scheduling of/access to departmental classrooms
Coordinates the hiring of all faculty, lecturers, and staff
Assists with GTA assignments
Manages course scheduling
Monitors enrollments and provides enrollment data
25% Chair & Faculty Support
Manages the Chair’s calendar, including tracking deadlines and routine activities, schedules departmental and other meetings at chair's request, and assists chair by handling routine requests
Coordinates correspondence and calendar scheduling
Assists faculty with administrative forms and paperwork
Schedules meetings and takes minutes
20% Student Support
Coordinates all departmental awards/scholarships
Responds to inquiries about the undergraduate program
Coordinates prospective student visits
Manages student inquiries, including serving as a liaison for calendars, deadlines, policies, and contact persons for academic process
10% Events & Communication Activities
Creates and edits department newsletter
Contributes content to the department website and social media accounts
Assists with the organization of departmental events, including the annual recognition of FMS scholarship/award recipients
Facilitates event related financial transactions in collaboration with the department’s Shared Service Center
5% Other duties as assigned
Req ID (Ex: 10567BR) :
30330BR
Disclaimer:
The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for Civil Rights and Title IX, civilrights@ku.edu, Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY.
Work Schedule:
M-F 8-5 (with hour lunch break)
FLSA Status:
Nonexempt
Contact Information to Applicants:
Anna Neill
aneill@ku.edu 785-864-6778
Required Qualifications:
Bachelor’s degree OR a high School diploma or GED equivalency plus a minimum of two years related administrative support work experience.
One to two years Computer skills including MS Office and Adobe Creative Suite (or equivalent) as demonstrated by application materials and previous experience.
Strong written and organizational skills as evidenced by application materials.
Employee Class:
U-Unclassified Professional Staff
Advertised Salary Range:
$46,000
FTE:
1.0
Preferred Qualifications:
- Strong interpersonal communication and collaboration skills as evidenced by application materials
Position Overview:
The Administrative Associate position will provide administrative and communications support for Department of Film and Media Studies. Part of the College of Liberal Arts & Sciences, Film and Media Studies reflects a liberal arts perspective toward the study of film and media as well as hands-on production elements.
The Administrative Associate must have strong communication, organization, and computer skills. This position reports to the department chair.
Reg/Temp:
Regular
Application Review Begins:
05-May-2025
Anticipated Start Date:
02-Jun-2025
Additional Candidate Instruction:
In addition to the online application, the following documents are required to be considered for this position:
Cover letter describing how you meet the required and preferred qualifications.
Resume
List of three (3) professional references
Only complete applications will be considered.
Application review begins Monday May 5th, 2025. For consideration, please apply no later than Sunday, May 4th, 2025.
Job Family:
Administrative Support-KUL
Work Location Assignment:
On-Site
Position Requirements:
The work location is fully on-site.