AMVETS Jobs

Position Summary

Performs a wide variety of tasks involving maintenance of all Agency dwelling and non-dwelling facilities, grounds, storage areas, distribution systems, and automotive equipment and fixtures. These tasks are to be performed at a level that supports the Agencys efforts to achieve the highest rating on HUDs evaluation systems.

Responsibilities

The duties listed below illustrate the various types of work that may be performed. The omission of specific statements regarding duties does not exclude them from the position if the work is similar, related, or a logical assignment in association with this position. Undertakes and performs the following and all other work-related duties as assigned.

1. Plans, directs, and supervises daily activities of maintenance and clerical personnel and establishes objectives and priorities for the department. Plans, schedules and reviews daily maintenance work orders and assignments with maintenance personnel, provides guidance and assistance to employees as needed to perform assigned work.
2. Oversees all phases of housing maintenance risk controls. Develops work safety programs and monitors maintenance employees work to ensure that safety rules are followed.
3. Assists the Director of Housing Management in the decision process of future maintenance priorities and the coordination between private contractors and maintenance crew. Develops, schedules, and manages a preventive maintenance program designed to retain Agency properties in safe operating condition.
4. Provides departmental input concerning the Agencys overall operating budget and assists in the preparation of annual budget. Monitors all departmental expenditures to ensure operations remain within approved budget.
5. Makes decisions on whether to repair or replace damaged property. Makes estimates for time and materials needed for a variety of maintenance tasks such as electrical, and gas, water, and sewer lines and the upkeep of community grounds. Ensures procurement protocol is followed and, within established parameters, submits and/or authorizes acquisition of proper equipment, materials, appliances, supplies, and services to meet project and Agency needs in a timely manner.
6. May recommend major purchases of materials on based anticipated changes in prices or on unusual availability situations. Balances cash flow considerations against possible price savings.
7. Develops specifications and standardizations for inventory of necessary equipment, maintenance, and repair needs and monitors usage quantities and frequency through review of inventory reports to track utilization of resources. Calculates and analyzes trends and projections to establish minimum and maximum inventory levels and reorder quantities.
8. May maintain and update the specifications for the Agencys property insurance, commercial general liability insurance, auto insurance, and fidelity bond as needed to manage risk and related costs.
9. Acts as liaison and advocate for the Agency regarding damage claims, personal property loss claims, or general liability suits against the Agency. Coordinates activities with the insurance provider.
10. stablishes training program for maintenance personnel and oversees on-the-job training of employees, develops effective plans and procedures to improve maintenance operations, and ensures departmental performance is compliance with federal assessment programs.
11. Performs regular walk-by inspections of Agency properties to identify and resolve unsafe or unsatisfactory conditions requiring maintenance. Addresses any safety issues or hazardous conditions immediately.
12. Solicits competitive quotes from vendors. Meets with contractors during preparation of assessment reports, schematic designs, etc., to ensure achievement of Agency maintenance objectives. Reviews reports, studies, and bid documents to ensure conformance with Agency criteria and HUD requirements as appropriat . Monitors work performed for quality assurance.
13. Monitors special programs and coordinates the preparation of regular activities and status reports. Analyzes program effectiveness and recommends program changes to the Director of Housing Management.
14. Coordinates inspection of damage to Agency-owned properties with maintenance personnel and makes determinations regarding any tenant responsibility for repair. Coordinates assessing tenant charges with appropriate Agency personnel, in accordance with Agency protocol.
15. Assesses and coordinates with appropriate Agency personnel to make appropriate arrangements for the Agencys reimbursement for damages and/or losses caused by negligence of maintenance employees. Damages or losses caused by maintenance employees include, but are not limited to supplies, tools, checked-out tools, and equipment.
16. Reviews and approves department staff timesheets to address discrepancies and/or verify accuracy of time spent relative to assignments.
17. Attends meetings as needed to discuss matters concerning overall maintenance operations, ongoing projects, and performance of maintenance personnel. Serves as policy and program advisor to the Director of Housing Management regarding Agency effectiveness in implementation of its maintenance program and HUD standards, and other department wide standards.
18. Prepares reports, statistical data, and records of maintenance information in an accurate and timely manner as required.
19. Demonstrates continuous efforts to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality, seamless customer service.
20. Responds to after-hours emergencies as required.
21. May be required to track time, cost, and revenue for Project Based Management.
22. Accountable for consistent adherence to strong Agency standards regarding the ethical, responsible, and appropriate use, care, and safeguarding of Agency materials, supplies, resources, and other assets.
23. Undertakes and performs other work-related duties as assigned including work in other functional areas to cover absences or provide relief, to equalize peak work periods, or otherwise balance the workload

Education and Experience

An associate degree in construction management, Engineering, or Industrial Arts or related program. Five (5) years of progressively responsible experience in construction, contracting or maintenance. Two (2) years or more of managerial or supervisory experience in maintenance construction or contracting, or an equivalent combination of education and experience.

The following Certifications must be obtained within one (1) year of employment or other allowable period of hire as authorized by the Executive Director or his/her designee:

• Fair Housing
• Certified Maintenance Manager (CMM)
• Renovations, Repair or Painting (RRP) Lead
• Certified Apartment Maintenance Technician (CAMT)
• Uniform Physical Condition Standard (UPCS)

Knowledge and Skills

Work requires supervising and monitoring performance for a regular group of employees or department including input on hiring/disciplinary action and work objectives/effectiveness, performan