AMVETS Jobs

This job was posted by https://www.azjobconnection.gov : For more information, please see: https://www.azjobconnection.gov/jobs/6971236

Essential Job Functions

Supervises, coordinates, directs and participates in the activities of assigned department.

Supervises, coordinates and performs a variety of administrative staff work such as: scheduling; maintaining records; reviewing departmental records to ensure compliance to regulations and procedures; assisting in the development and implementation of new or revised procedures; policies and training methods for department; responding to requests for information or services; performing related administrative, planning and research activities; and preparing correspondence, reports, statistical information and may prepare budget materials for budget development and planning.

Monitors designated budgets and expenditures, reviews for accuracy, and makes adjustments and revisions as directed; prepares purchase orders and supply requisitions; may monitor receipt of materials and invoices; processes travel claims; oversees financial records.

Determines best course of action in the completion of assignments in department including setting priorities.

Serves as clerk and maintains official files of minutes, agendas and resolutions of Mohave County commissions and committees supported by the Department; prepares and distributes notices, agendas and supplementary materials, schedules facilities and audio-visual equipment, prepares transcribed minutes and follow-up actions, and video or audio recordings of meetings.

Creates and processes letters, newsletters, e-mails, and other documents independently for the department head; provides effective oral and written communication, and maintains relationships with office staff serving the Board of Supervisors, the Clerk of the Board of Supervisors, members of the County commissions and committees supported by the department, other county offices, outside agencies, the public, and the news media; assists in preparing news releases and communication bulletins regarding department activities; edits letters, performance reports, newsletters and any related publications for the department.

Instructs personnel on County and departmental personnel rules, policies, and procedures; serves as departmental liaison to County human resources; maintains strict confidentiality of personnel information processed as part of regular departmental business.

Completes performance evaluations; may make hiring recommendations; recommends disciplinary actions; approves vacations and timeoff;prepares work schedules and assignments; supervises the activities of assigned personnel; audits files and monitors reports and recordkeeping activities filed by assigned personnel for completeness, accuracy, and adherence to and ensuring compliance to policies, procedures, rules and regulations of department; instructs personnel on departmental policies, procedures and techniques; and provides training.

Assists and instructs assigned personnel in the resolution of difficult problems and situations.

Assists general public in the resolution of difficult problems and situations.

Assists in and coordinates activities and programs with other county departments.

Prepares, complete, accurate and timely reports, records and logs.

May perform any duties and responsibilities of department as required.

Communicates and acts in a professional manner with the public, co-workers, and work contacts.

Create and maintain a supportive work environment with other departments and community programs, Public Health divisions, and Public Health leadership on accreditation domain while maintaining a culture of quality improvement.

Apply basic principles, practices, techniques, teaching, and communication methods related to the age, gender, race/ethnicity, educational level and socioeconomic status of commun ty members.

Communicate and act in a culturally competent and professional manner maintaining cooperative relationships with community members, co-workers, and work contacts.

Manages division schedule/calendar to ensure required coverage, processes time off requests.

Prepares and processes travel and expense reports and claims.

Supervision and development of administrative staff including training/mentoring, performance reviews, coaching/counseling, and disciplinary action.

Inventories and maintains equipment and supplies, processes orders.

Prepares and distributes a variety of reports including financial, inspection activity, and motor vehicle.

Prepares and coordinates onboarding for all new staff.

Prepares and reconciles financial accounts.

Provides front desk coverage as needed.

Produces training/educational material and presentations.

Assist in the maintenance of the divisions policy and procedure manual.

Special projects will include participation in activities related to food code adoption, industry/community outreach and