Job Information
PDI Technologies Office Administrator in Kuala Lumpur, Malaysia
Responsibilities
Negotiate and liaise with the landlord for the renewal of the office tenancy. Manage space and resource utilization.
Manage staff parking, mobile phones, company landlines, and office supplies.
Assist in employee engagement activities.
Provide IT support and liaison services. Work with IT to procure laptops, monitors, hubs, desktops, and other IT equipment for employees.
Support equipment purchases related to development and customer environment equipment.
Coordinate with shipment vendors to arrange product delivery in and out of Malaysia.
Handle various administrative and clerical responsibilities such as answering phone calls, taking and conveying messages, making appointments, and ordering office supplies.
Coordinate with the finance department on utility bills/invoices.
Develop and implement strategies to enhance employee satisfaction and engagement.
Organize employee events, surveys, and programs to promote a positive work environment.
Process invoices, expense reports, and reimbursement requests.
Ensure timely and accurate payment of bills and vendor invoices..
Assist HR in arranging laptops, cubicles, and stationery for new staff.
Keep track of office supplies and place orders when necessary.
Ensure that all offices, entrances, and rooms are kept clean on a daily basis.
Applying building permit for vendor/contractor.
Arrange office sanitisation whenever necessary.
Apply for building access cards for new staff and visitors.
Qualification
Bachelor’s degree in Business Administration or relevant field.
Proven experience as an Administrative Executive or similar role.
Strong organizational and multitasking skills..
Excellent verbal and written communication abilities.
Proficient in MS Office and office management software.
Ability to handle confidential information with discretion.
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