Job Information
Aston Carter Billing Specialist/Invoice Clerk in Kent, Washington
Job Title: Billing Specialist/Invoice ClerkJob Description
This role entails converting orders and shipments placed by the Order Entry Department into invoices using our billing system. Responsibilities include mailing and emailing invoices, scanning support documentation into the system, and entering Credit Memos. The ideal candidate will be detail-oriented, highly accurate, and adept at learning new systems, with a strong understanding of customer invoicing and credit memo processes.
Responsibilities
Convert orders and shipments into invoices using the billing system.
Mail and email invoices to customers.
Scan and upload support documentation into the system.
Enter Credit Memos from hard paper forms into the system.
Analyze and add information to invoices, such as tracking numbers.
Maintain accuracy and attention to detail in all billing-related tasks.
Essential Skills
1-2 years of experience in a similar role.
Proficiency in invoice processing and invoicing.
Experience with Microsoft Excel.
Familiarity with billing systems and data entry.
Knowledge of order entry and credit memos.
Experience with customer and shipping billing.
Ability to convert orders and shipments into invoices.
Additional Skills & Qualifications
Experience with Acumatica.
Knowledge of purchase orders and invoice reconciliation.
Work Environment
This position is onsite in an office space, working alongside the Staff Accountant. The work schedule is 5 days a week, from 7:30 AM to 4:00 PM, totaling 40 hours a week for one month. The role involves processing an average of 400-500 invoices daily, with 200-250 requiring additional analysis or information. Credit Memos can vary, with higher volumes towards month-end (about 50-75 a day).
Pay and Benefits
The pay range for this position is $25.00 - $26.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Kent,WA.
Application Deadline
This position is anticipated to close on Mar 23, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.