Job Information
Truman Medical Centers Assistant to Community Relations Officer in Kansas City, Missouri
If you are a current University Health or University Health Physicians employee and wish to be considered, you must apply via the internal career site.
Please log into myWORKDAY (http://www.myworkday.com/trumed/d/home.htmld) to search for positions and apply.
Assistant to Community Relations Officer
101 Truman Medical Center
Job Location
University Health Truman Medical Center
Kansas City, Missouri
Department
Community Health Education
Position Type
Full time
Work Schedule
8:00AM - 4:30PM
Hours Per Week
40
If you want to work where the action is, University Health (UH) is the place for you. Known as “Kansas City’s Essential Hospital,” UH is the safety net healthcare system for Jackson County/Kansas City. We are an academic medical center, serving as the primary teaching institution for the UMKC Schools of Medicine, Nursing, Dentistry, and Pharmacy. A 547-bed, not-for-profit health system, UH delivers the highest-quality medical care for our patients, with compassion, empathy, and unparalleled dedication to service. During the 2020 pandemic, we also stepped forward as a regional leader in COVID care and testing. UH is comprised of three campuses:
UH Truman Medical Center is located in the Health Sciences District of downtown Kansas City, Missouri. The Health Sciences District represents a robust academic community, leading the forefront of biomedical research and cutting edge technology. Partnered with UMKC and Children’s Mercy Hospital. University Health serves as the cornerstone in educating the next generation of healthcare practitioners. As a Level 1 Trauma Center, we’re a leader in Emergency Medicine and Critical Care, with world-class expertise in chronic disease management and women’s services, including high-risk maternity care. The Health Sciences District is also home to the University Health 1 and 2 buildings. UH 1 is UH’s beautiful specialty outpatient clinics and day-surgery center and UH 2 is the location for all of our primary care and women’s care clinics.
UH Lakewood Medical Center is located between Kansas City and Lee’s Summit, Missouri, offering residents of Eastern Jackson County access to a modern community hospital with a continuum of outpatient services designed to meet the needs of families. UH Lakewood specializes in high-risk maternal and child care, and serves as one of the few Kansas City metro area institutions accredited by The Joint Commission in Orthopedics and Palliative Care. It also is home to a 188-bed, fully accredited long-term care center.
UH Behavioral Health is the KC metro area’s largest, most comprehensive provider of mental health services. The Crossroads Building , located in Kansas City’s vibrant Crossroads Arts District, is its epicenter, providing a broad list of outpatient services. We also offer psychiatric inpatient care, and we deliver therapeutic services through our community outreach clinics. We are a leader in the Trauma-Informed Care Movement, and provide training, coaching and consulting to outside organizations.
Job Description
Under the direction of the Community Relations Officer this individual will provide administrative support as well as develop and maintain reports and communication for the Community Relations division. Responsibilities include providing schedule management, arrangement and preparation of meetings, travel arrangements, assisting with the management of policies/procedures and processing reimbursement expense reports including general clerical responsibilities. Supports budgeting and billing, document control systems, record maintenance and spreadsheet and electronic record keeping.
Duties also include working with other members of the executive management team, board members, external clients and other personnel in arranging meetings and other projects. A high level of discretion is required in handling a variety of confidential material. Excellent organizational skills and critical thinking skills are required. Establishes and maintains data entry, database content, spreadsheets, files, etc. for Community Relations. Establishes forms, processes and communication as directed by Community Relations Officer.
Minimum Requirements
Baccalaureate Degree or equivalent in a combination of education and relevant experience.
Four years of executive assistant and/or advanced secretarial experience.
Experience with educational programming.
Excellent oral and written communication skills and professional presence with a customer service orientation.
Ability to interact effectively with patients, physicians, government and civic leaders.
Ability to deal with issues with tact and confidentiality.
Ability to work in a fast-paced environment and perform a variety of tasks with no supervision.
Ability to prioritize work tasks and handle appropriately.
A team oriented individual with the ability to deal effectively with all levels of staff in the resolution of problems and the completion of tasks.
Ability to process and integrate complex information and appropriately exercise independent judgment.
Strong organizational skills necessary to organize and deal with workload that involves tight deadlines, managing multiple tasks and project simultaneously as well as confidentially.
Excellent personal computer skills including advanced skills in MS Word, Microsoft Access, Microsoft Visio, PowerPoint, Excel and Outlook required.
Ability to organize large amounts of varied materials, maintain files, research policies and procedures, perform simple bookkeeping tasks, and transcribe dictated materials.
Preferred Qualifications
- Advanced secretarial training.
Working at University Health is about making a difference. It's providing the best care to every patient every day.
University Health (UH), is committed to being a leader in providing a culturally inclusive workplace for our employees. UH is an equal opportunity employer. We value and celebrate our differences. We are committed to equal employment opportunity regardless, but not limited to race, ethnicity, religion, beliefs, sex (including pregnancy, gender identity and expression, sexual orientation), national origin, ancestry, language, age, citizenship, genetic information, marital status, socioeconomic status, literacy, disability, mobility, abilities, veteran status and any other category protected by applicable law.