Job Information
Flowserve Corporation Executive Officer Administrative Assistant in Irving, Texas
Flowserve is a world-leading manufacturer and aftermarket service provider of comprehensive flow control systems. Join a company whose people are committed to building a more sustainable future to make the world better for everyone. With 16,000+ employees in 50+ countries, we combine our global reach with local presence. Our team challenges themselves to approach each situation with ingenuity and creativity to help provide our customers with the most innovative flow control products and services. We support 10,000+ customers worldwide, creating products to meet the needs of our customers who are supplying energy, fresh water, pharmaceuticals and other essentials to consumers, businesses and governments globally. We invite you to put your talents and career in motion at Flowserve.
Company Overview:
If a culture of excellence, innovation and ownership is what you’re searching for, consider putting your experience in motion at Flowserve. As an individual contributor, or as a leader of people, your enterprise mindset will ensure Flowserve’s position as the global standard in comprehensive flow control solutions. Here, your opportunity for professional development and industry leading rewards will be supported by our foundational commitments to the values of people first, integrity and safety. Thinking beyond opportunity and reward, at Flowserve, we are inspired by working together to create extraordinary flow control solutions to make the world better for everyone!
This position will execute projects and administrative responsibilities for Senior Executive Leadership Team members. The incumbent will perform specialized and general administrative duties and work in collaboration with fellow administrative support professionals. The incumbent is expected to consistently demonstrate a professional demeanor, respond effectively, even under pressure, and be service oriented, actively seeking ways to help peers and leaders.
Responsibilities & Requirements:
Respond to inquiries and provide information requiring thorough knowledge of all areas reporting to executive and their business.
Provides and/or manages executive administrative support needs of the team, managing sensitive and confidential materials.
Oversees the efficient flow of work through the executive’s office and making decisions on escalations to senior leaders as needed.
Management of the executive’s schedule and workflow and proactively anticipating the needs of the business and the leader in managing priorities. Identify inefficiencies and recommend improvements as needed
Coordinates efficient and cost-effective travel arrangements (domestic and international), including flights, ground transportation, hotel accommodations, Visa requirements, and security procedures
Responsible for routing or answering escalated and highly sensitive correspondence, preparing executive level communication including social media, viva engage, etc.
Produces a wide variety of routine and complex documents, reports, presentations, and other correspondence using advanced skills in Microsoft Office Suite and other advanced data tools and software
Coordinates team activities to ensure project milestones are achieved, providing feedback to business leaders, suppliers, vendors and other stakeholders as appropriate and guidance on projects managed by business leaders.
Provides backup support for other executive administrative staff.
Creates agendas and prepares meeting materials. Organizes recurring staff meetings (on and off site), prepares agendas, arranges meeting facilities, and coordinates logistics.
Requirements include:
Bachelor’s degree and 5+ years of relevant experience
Must be proficient/expert in MS Word, Excel, PowerPoint and Outlook.
Experience using advanced tools and software, including productivity, collaboration, and workflow automation tools
Ability to pull reports from various systems, consolidate and provide insight on data
Professional executive presence and demeanor with the ability to be assertive while tactful
Ability to prioritize and manage multiple tasks simultaneously and under pressure
Ability to handle highly sensitive and confidential information.
Must have excellent prioritizing and time-management skills
Ability to collaborate with leaders and other administrative professionals across the organization
Flexibility for occasional overtime and addressing after-hours calls
Must be able to take initiative and demonstrate sound decision-making with minimal supervision.
Preferred Requirements:
Experience supporting multiple executive leaders
Experience driving internal process improvement initiatives
Experience working with a global company
Req ID : R-14603
Job Family Group : Administration
Job Family : AD Administrative Support
EOE including Disability/Protected Veterans. Flowserve will also not discriminate against an applicant or employee for inquiring about, discussing or disclosing their pay or, in certain circumstances, the pay of their co-workers. Pay Transparency Nondiscrimination Provision
If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access flowservecareers.com as result of your disability. You can request a reasonable accommodation by sending an email to employment@flowserve.com. In order to quickly respond to your request, please use the words "Accommodation Request" as your subject line of your email. For more information, read the Accessibility Process.