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Manager of Finance and Operations

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Manager of Finance and Operations

Salary

$62,171.20 Annually

Location

City County Building, IN

Job Type

Full Time

Job Number

09106

Department

Department of Metropolitan Development

Opening Date

05/02/2025

Closing Date

6/16/2025 11:59 PM Eastern

• Description

• Benefits

• Questions

Position Summary

Position is responsible for assisting in activities related to planning, establishing, presenting and controlling the department's annual and strategic budgets, as well as related systems and procedures. Position is also responsible for processing department payroll, various accounts payable and purchasing activities.

Agency Summary

The purpose and mission of the Department of Metropolitan Development works to shape the city’s identity by strengthening people and places, building upon our history, and fostering visionary development. The DMD agency envisions the city as a growing, vibrant, and beautiful city where people and businesses thrive in an inclusive, world-class community. The agency is able to do this by cultivating a productive, collaborative, and compliant work environment in order for our workforce to meet the needs of the constituents of Indianapolis and Marion County.

Equal Employment Opportunity

The City of Indianapolis Marion County is an equal opportunity employer . All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.

Position Responsibilities

Assists with the scheduling, organizing and implementing the annual budget planning process. Compiles and analyzes data, in preparation to the submission of the Department's annual budget for approval.

Assists the Director and CFO/COO in the presentation of the budget to the City/County Council.

Prepares and presents audit information to the Office of Finance and Management (OFM) including information on the department's fixed assets, outstanding payables and receivables, revenue and expense variance, etc.

Monitors financial aspects of department's lease revenue and agreements.

Compiles & monitors personnel expenses for the Department throughout the year. Consisting of all aspects of Character (1) salary, health, dental and vision insurance, as well as benefit leave time and retirement planning.

Coordinates, complies and submits bi-weekly and weekly payrolls for the department and prepares various payroll reports.

Creates new task profiles each year for new grant projects to assure proper funding of Character (1).

Responsible for correct reporting of any type of leave time, FMLA, STD, or general leave of absence.

Prepares various financial reports in response to requests and inquiries from other City agencies, the public, CFO/COO, or the Director.

Develops and maintains accounting procedures for the department/division and trains department personnel in their use.

Monitors actual expenditure against budget, evaluates variances, and revises original budget, as appropriate, in consultation with CFO/COO.

Compiles and completes non-grant journal entries and budget transfers as needed.

Prepares procurement and accounts payable documents as well as prepares various reports concerning budgets and spending trends.

Coordinates with HR on personnel and other employee related issues.

Responsible for all parking-related matters for the Department.

Works with the CFO/COO to track revenue and identify ways in which to increase revenue.

Ensures all contracts are fully funded and within the respective fiscal year budget before delivering to the CFO/COO for signature.

Works closely with OFM and CFO/COO on monthly chargeback expenses throughout the year.

Responsible for accurately and timely monthly reporting to the Office of Minority Business.

Responsible for all aspects of the Department's usage of the City P-Card program and benefits.

Serves as liaison between Accounts Payable, ISA Telecom, Payroll, and Purchasing for the Department.

Assists the Real Estate section with budgeting and financial tracking for all maintenance, utilities, mowing and upkeep of properties owned by the Department.

Trains new employees on PeopleSoft Finance and Human Capital Management modules.

Serves as the financial resource for the project manager over all of the Department's "legacy properties."

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.

Qualifications

Bachelor's Degree in accounting/finance or related field and five (5) years' prior related experience with progressive responsibilities is preferred. One year of relevant experience may be substituted for each year of formal education not completed. Comprehensive knowledge of accounting standards and procedures relative to all areas assigned. Ability to analyze, project, and utilize spreadsheets, databases, and other software is required. Ability to coordinate multiple projects and meet various deadlines is a must. Experience with PeopleSoft Financial Management system is preferred. Ability to communicate effectively in both forms – oral and written.

Independent Judgment

Independent judgment is regularly utilized when there are no available policies and procedures. Errors in judgment may cause inconsistencies and inconveniences as well as regulatory and budgetary problems.