AMVETS Jobs

Grant Coordinator

Date Posted: Apr 1, 2025

Requisition ID: 459001

Location:

Indianapolis, IN, US, 46204

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Indiana Department of Health (IDOH):

The Indiana Department of Health’s mission is to promote, protect, and improve the health and safety of all Hoosiers so that they can reach their optimal health regardless of where they live, learn, work, or play.

Role Overview:

The Grant Manager is responsible for creating implementation plans and actionable steps for major federal state funded services, activities, and projects and to strengthen MCH’s ability to grant dollars and monitor funded programs. This includes managing all aspects of coordinating grant operations, sub-recipient monitoring, and fiscal monitoring for both federally and state funded programs within the division. This position works closely with the MCH Director of Operations and Services and with internal and external partners and stakeholders to improve the physical and mental health, safety and well-being of Hoosier women, infants, children, adolescents, and their families.

Salary Statement:

The salary for this position traditionally starts at $53,222.00 but may be commensurate with education or work experience.

A Day in the Life:

The essential functions of this role are as follows:

• Research and identify sources of external funds and create or develop proposals to secure funds for new grant opportunities and grant renewal opportunities.

• Evaluate and approve work plans and timelines to ensure submission of state or federal grant applications and program reports in a timely manner.

• Provide guidance and assistance to staff and the community on types of grants available, federal and agency requirements for obtaining grants and process of applying for grants.

• Interpret grant regulations and application procedures considering impact of alternative interpretations on major programs and policies.

• Review submitted grant applications and assess the applicant’s eligibility for award based on established criteria.

• Develop and implement policies and procedures for project development and determination of grant worthiness.

• Develop and implement internal controls to minimize and correct audit findings.

• Serve as a liaison between the agency, the State, and grant funding sources by attending meetings, responding to information requests, and resolving issues between parties involved.

• Make recommendations to supervisors and granting authority on needs of potential recipients.

• Analyze project costs and prepare budget justifications and budget revisions for awarded grants.

• Monitor the implementation, management, evaluation, and close-out of grants according to rules and regulations.

• Ensure a grantee’s compliance with conditions of grants by coordinating agreements, contracts, expenses, activities, and federal and state regulations.

• Provide daily management and oversight of grants management staff, ensuring accuracy in performance and operational effectiveness.

• Recruit, select, onboard, and train employees to ensure role responsibilities and expectations are clearly understood while providing opportunities to continue professional development.

• Set expectations, measure progress, provide ongoing feedback, and evaluate the performance of employees. Ensure work adheres to quality standards, deadlines, and proper procedures.

• Some essential functions of this position may be performed onsite at the agency’s worksite or other assigned worksites while some essential functions of this position may be eligible for work from home authorization in accordance with policy. Remote work authorization is not automatic and is dependent upon operational needs and agency approval.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.

What You'll Need for Success:

You must meet the following requirements to be considered for employment:

• Seven (7) years of relevant experience in grant programs, program planning, public administration, and related fields.

• Expert knowledge of grants, the grant application process, and the rules and regulations pertaining to grants applicable to assigned programs.

• Subject matter expert for programs, program planning, public administration, and the political system as they relate to the grant process.

• Ability to interpret and apply grant rules, regulations, and procedures.

• Ability to research new procedures, rules, and regulations.

• Effective communication skills.

• Ability to delegate work, set clear direction, and manage workflow.

• Ability to effectively give feedback, provide guidance or corrective action, coach, and develop employee skillsets.

• Able to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports:

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans

• Wellness Rewards Program: Complete wellness activities to earn gift card rewards

• Health savings account, which includes bi-weekly state contribution

• Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities

• Deferred compensation 457B account (similar to 401k plan) with employer match

• Two (2) fully-funded pension plan options

• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:

• 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers

• Up to 15 hours of paid community service leave

• Combined 180 hours of paid vacation, personal, and sick leave time off

• 12 paid holidays, 14 on election years

• Education Reimbursement Program

• Group life insurance

• Referral Bonus program

• Employee assistance program that allows for covered behavioral health visits

• Qualified employer for the Public Service Loan Forgiveness Program

• Free Parking for most positions

• Free LinkedIn Learning access

  Equal Employment Opportunity:

  The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.

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