Job Information
State of Indiana Grant Coordinator - Victim Services in Indianapolis, Indiana
Grant Coordinator - Victim Services
Date Posted: Apr 4, 2025
Requisition ID: 459105
Location:
Indianapolis, IN, US, 46204
Work for IndianaBegin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.
About the Indiana Criminal Justice Institute (ICJI):The Indiana Criminal Justice Institute (ICJI) is the State planning agency for criminal justice, juvenile justice, traffic safety, and victim services. The institute develops long-range strategies for the effective administration of Indiana's criminal and juvenile justice systems and administers state and federal funds to carry out these strategies.
The Indiana Criminal Justice Institute is the designated State Administering Agency for Federal Department of Justice, Office for Victims of Crime, Office of Violence Against Women, and Department of Health and Human Services grants within Indiana. These sources of funding are the largest sources of funding for local entities and agencies that provide direct services to victims of crime, including domestic violence and sexual assault.
Further, ICJI is responsible for coordinating and collaborating with local, state, and federal entities to identify, assess, plan, resource, and evaluate new and emerging issues facing the criminal justice and public safety spectrum. ICJI works with local, state, and federal entities to evaluate programs associated with the prevention, detection & solution of crimes; law enforcement, and criminal/juvenile justice, to improve and coordinate all aspects of law enforcement and criminal/juvenile justice. The agency evaluates policies, programs, and legislation designed to address these issues. ICJI is designated as the State Administering Agency for distribution of federal funds, and as the State Statistical Analysis Center for research About the Indiana Criminal Justice Institute (ICJI)
Role Overview:
As the Grant Coordinator, you will be responsible for performing journey-level grant development, coordination, and administration work. In this position, you will coordinate, review, evaluate, and report grants at various stages to determine the appropriateness of grants or compliance with requirements and standards. You will serve as a liaison between the agency and the funding sources. This position assists in managing the federal and State awards and working with victim service providers to ensure adherence to federal and state regulations.
Salary Statement:
The salary for this position traditionally starts at $42,900.00 but may be commensurate with education or work experience.
A Day in the Life:
The essential functions of this role are as follows:
Serve as a grants manager for victim services and is responsible for the monitoring of state and federal funding streams secured by sub grantees from ICJI.
Serves as a subject matter expert regarding the Grants Management system and provides resource information to recipients on types of grants available, federal and agency requirements for obtaining grants and the process of applying for grants, reporting requirements, and frequently solving new or unprecedented problems or considerations.
Review and score submitted grant applications, assess the applicant’s eligibility for award, and provide recommendations to the grant review committee(s) based on established criteria.
Collaborate with grantees on revisions needed to their application once awarded, to ensure an accurate budget, detailed narrative, SMART goals, and required attachments are provided.
Prepare and process the grantee’s application through the contract management system. Monitor and review reports (program and fiscal and program modifications) submitted for reimbursement and provide annual monitoring via reports (risk assessments, desk reviews, site visits, etc.).
Maintain files and records and prepare reports related to grant activities for grants issued and received.
Use risk analysis to determine the need for technical assistance to grantees.
Provide training to the agency and sub-grantees on the policies and procedures, as well as interpretations of the policies and procedures when questions arise.
Keeps abreast of federal program requirements and guidelines and ensures compliance by grantees.
Ensure a grantee’s compliance with conditions of grants by coordinating agreements, contracts, expenses, activities, and federal and state regulations.
Assist Victim Service Director in the implementation of specific policies and procedures for victim services grants based on the broad guidelines established by CJI, DOJ, OVC, OVW and other federal and state agencies.
The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
What You'll Need for Success:
You must meet the following requirements to be considered for employment:
Three (3) years of work experience in grant programs, program planning, public administration, and related fields.
Advanced knowledge of grants, the grant application process, and rules and regulations pertaining to grants applicable to assigned programs.
Advanced knowledge of programs, program planning, public administration, and the political system as they relate to the grant process.
Ability to interpret and apply grant rules, regulations, and procedures.
Ability to research new procedures, rules, and regulations.
Effective communication skills.
Able to perform essential functions with or without reasonable accommodation.
Physical Effort:
This role performs work in an environment where sitting for extended periods of time could be expected.
This role may experience periods of excessive strain.
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
Three (3) medical plan options (including RX coverage) as well as vision and dental plans
Wellness Rewards Program: Complete wellness activities to earn gift card rewards
Health savings account, which includes bi-weekly state contribution
Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
Deferred compensation 457B account (similar to 401k plan) with employer match
Two (2) fully-funded pension plan options
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
Up to 15 hours of paid community service leave
Combined 180 hours of paid vacation, personal, and sick leave time off
12 paid holidays, 14 on election years
Education Reimbursement Program
Group life insurance
Referral Bonus program
Employee assistance program that allows for covered behavioral health visits
Qualified employer for the Public Service Loan Forgiveness Program
Free Parking for most positions
Free LinkedIn Learning access
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.
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