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Deputy Assistant Director – Department Fiscal Administrator

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Deputy Assistant Director – Department Fiscal Administrator

Salary

$118,000.00 - $122,000.00 Annually

Location

Houston

Job Type

Executive Level

Job Number

30502

Department

Finance

Opening Date

01/27/2023

• Description

• Benefits

• Questions

POSITION OVERVIEW

Applications accepted from: ALL PERSONS INTERESTED

PN#30502 DEPUTY ASSISTANT DIRECTOR (EXE LEV)

Department: FINANCE

Location: 611 Walker

Workdays & Hours: M - F, 8 a.m. – 5 p.m.*

*Subject to change

The mission of the Finance Department is to safeguard the fiscal integrity of the City, its component units, and other dependent entities, and enable other City stakeholders to do the same. We will do this by sustaining and growing a dynamic organization filled with strong people that use rigorous policies, processes, and systems.

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS:

Reporting directly to the Finance Chief of Staff, this position is responsible for managing and/or coordinating client department's financial operations. Develops finance organizational strategies by contributing financial accounting information, analysis and recommendations. Coordinate with client department's operating staff and central Finance to provide a holistic and complete view of the organizations financial standing. Exercise direct supervision over assigned staff.

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS

• Function as Houston Information Technology Services (HITS) CFO – detailed analysis of IT spend and exploration of ways to streamline costs.

• Manage the cost allocation and chargeback methodology processes. This includes initial customer department briefings, managing the change, monthly department briefings regarding chargeback forecasts, etc. Presents a unified financial picture of both OPEX and CAPEX charges.

• Manage the collection and use of financial data to benchmark IT spend and cost optimization efforts utilizing third party tools.

• Manage incorporation of enterprise CIP “share” of overall enterprise technology projects.

• Directs staff in the development and administration of budgetary (operating and capital) and fiscal operations.

• Acts in a fiduciary capacity for all financial and accounting activities to include financial reporting, grants management, budgeting and forecasting, capital project planning, procurement and accounts payable/receivable.

• Coordinates the preparation of the annual budget and monitors the budget to ensure it reflects proper fund levels, expenditures, revenues, and develops corrective action plans when warranted.

• Coordinates and serves as liaison with other departments, divisions, and outside groups having an interest in financial matters.

• Develops and coordinates the financial impact for client departments agenda items.

• Prepares and/or coordinates the completion of ad-hoc/special projects as directed by the Finance Director and/or client department's Director as requested.

• Develop financial models (long and short term) for key cost drivers and revenue generating activities.

• Provide monthly and quarterly financial reports on the financial status of client department(s).

WORKING CONDITIONS

The position is physically comfortable, the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions.

MINIMUM REQUIREMENTS

EDUCATION:

Requires a Bachelor's degree in Business Administration, Public Administration or a closely related field.

EXPERIENCE:

Seven years of administrative experience are required, with at least three of the years in a managerial capacity.

A Master's degree may be substituted for two years of experience.

PREFERENCES

Preference will be give to applicants that possess the following attributes:

• Lead with Integrity - Cultivates a reputation of doing the right things for the right reasons; makes sure that completed staff work is done and refuses to cut corners; works well with others at all levels of the organization.

• Financial Reporting - Takes the time and effort to make sure that the information provided is accurate, timely, and meets regulatory requirements.

• Budgeting and Forward Planning - Looks for trends that may affect the future of the department.

• Problem-Solving Skills - Provides solutions to problems and suggestions for implementing the administration's vision and goals.

• Ask Questions - Possesses a natural curiosity and the ability get beyond the status quo to look at new ways a task can be done.

Preference will also be given to applicants that possess:

• Experience in financial.

• Knowledge of governmental accounting, auditing, and financial reporting.

• Knowledge of Generally Accepted Accounting Principles.

• Knowledge of governmental/fund accounting.

• Knowledge of principles and practices of budget preparation and administration.

• Knowledge of planning and research principles, practices, and procedures.

• Ability to analyze and evaluate complex accounting and financial problems, documents, and reports.

• Ability to provide administrative and professional leadership and direction to subordinate staff.

• Ability to communicate clearly and effectively, both verbally and in writing.

Preference shall be given to eligible veteran applicants provided such persons possess qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.

GENERAL INFORMATION

SELECTION/SKILLS TESTS REQUIRED: Yes

All applicants will be expected to provide a professional writing sample.

SAFETY IMPACT POSITION: No

If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

SALARY INFORMATION:

Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in similar positions.

Pay Grade: 30

APPLICATION PROCEDURES:

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (832) 393-6027.

If you need special services or accommodations, call (832) 393-6027. (TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EOE – Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan.

Benefits include:

• Medical

• Dental

• Vision

• Wellness

• Life insurance

• Long-term disability

• Retirement pension

• 457 deferred compensation plan

• Employee Assistance Program

• 10 days of vacation each year

• 11 city holidays, plus one floating holiday

• Flexible schedules

• Professional development opportunities

• Transportation/parking plan

• Section 125 pretax deductions

• Dependent Care Reimbursement Plan

• Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

01

Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?

• Yes

• No

  02

  What best describes your highest level of education?

• High School Diploma or GED

• Associate's Degree

• Bachelor's Degree

• Master's Degree or Above

• None of the above

  03

  Which best describes your years of experience in financial that relates to the duties of this position?

• I have no experience that directly relates to the duties of this position.

• I have less than 5 years of experience that directly relates to the duties of this position.

• I have more than 5 but less than 7 years experience that directly relates to the duties of this position.

• I have more than 7 but less than 9 years experience that directly relates to the duties of this position.

• I have more than 9 but less than 11 years experience that directly relates to the duties of this position.

• I have more than 11 years experience that directly relates to the duties of this position.

  04

  Please describe your related experience.

  05

  If you answered that you have a college degree what was your field of study?

• Business Administration, Public Administration or a field closely related to the duties of this position

• Non-related field of study

• I do not have a degree

  06

  Which best describes your years of experience in a managerial capacity?

• I have no managerial experience.

• I have less than 3 years of managerial experience.

• I have 3 years or more of managerial experience.

  07

  Do you possess a Master's degree in Finance, Accounting, Business Administration, Public Administration or a closely related field to the duties of the position?

• Yes

• No

  08

  Do you have 5 or more years of executive level experience with impeccable managerial and interpersonal skills?

• Yes

• No

  09

  Do you possess knowledge of generally accepted accounting principles?

• Yes

• No

  10

  Are you able to provide administrative and professional leadership and direction to subordinate staff?

• Yes

• No

  11

  Do you possess excellent writing and analytical skills?

• Yes

• No

  12

  Please choose all that describe skills that you possess professionally:

• Detail Oriented

• Sound decision-making skills

• Collaboration and team building skills

• Financial analytical Skills

• Clear and effective communicator (verbally & written)

• None of the above

  13

  Do you possess the ability to communicate with staff with all levels of training and experience?

• Yes

• No

  14

  Do you possess a Professional Certification such as CPA or CIA?

• Yes

• No

  15

  Do you have experience in governmental/fund accounting?

• Yes

• No

  Required Question