Job Information

ConocoPhillips Aviation Associate in HOUSTON, Texas

Title: Aviation Associate


Job Number: 00TB7

Who We Are

ConocoPhillips is the world’s largest independent Exploration and Production (E&P) company, based on production and proved reserves. With operations in 17 countries, we explore for, develop and produce crude oil and natural gas globally. We are challenged with an important job to safely find and deliver energy to the world. Our employees are critical to our success, and with them we power civilization.

We’re grounded by our SPIRIT Values – safety, people, integrity, responsibility, innovation and teamwork. These values position us to deliver strong performance in a dynamic business – but not at all costs. We believe it’s not just what we do – it’s how we do it – that sets us apart.

We strive to make a significant difference in the communities where we live and operate. We create an inclusive environment that values all voices and opinions. Together, the different backgrounds, experiences, ideas and perspectives of our employees drive our success.


As an Aviation Associate, you will provide analytical, reporting, administrative and scheduling support for an Aviation Department consisting of approximately 65 employees. Responsibilities include building, producing, analyzing and communicating financial and operational reports to Aviation management and other support groups on a monthly basis. This includes generating data to support invoicing of costs to other companies. It may also require leveraging a network of internal and external company resources to ensure timely, accurate report generation and accomplishing administrative trip scheduling tasks as assigned.

Your responsibilities may include:

  • Producing and analyzing reports for management and operations

  • Producing and analyzing metrics dashboards, benchmarks and PowerPoint presentations

  • Providing oversight and coordination of OK-TX Air Shuttle Operation; including backing up Bartlesville based Shuttle Coordinator for items such as Manifest

  • Performing monthly fuel accounting for executive fleet and shuttle operations

  • Oversight of the Houston Hangar Security team for passenger screening

  • Administration and oversight of the Houston Hangar OK-TX Shuttle lobby:

  • Front Desk Coverage

  • Lobby monitors

  • Shuttle stats

  • Cleanliness, organization and signage

  • Generating monthly Phillips 66 OK-TX Shuttle invoice per cost sharing contract requirements

  • Performing department mobility support, including activation and set-up of phones and tablets for aviation personnel

  • Utilizing SAP to process invoices, perform goods receipts and create vendors for the department using Vendor MasterMinder

  • Maintaining current visas and passports for flight crews

  • Administration of airport SIDA badges for GAS employees and contractors

  • Documenting and maintaining a desk manual of procedures for own position and Houston Security

  • Backup Aviation Admin Assistant

  • Assisting with transportation to/from the airport terminal using a company vehicle

  • Specific projects as assigned by management



  • Must be legally authorized to work in the United States as a U.S. citizen or national, or an alien admitted as permanent resident, refugee or asylee

  • 1 years of administrative, finance or analytical related experience

  • Intermediate proficiency with Windows, Microsoft Word, Excel, and PowerPoint

  • Intermediate proficiency with SAP and/or FOS-NT

  • Valid driver’s license


  • Bachelor’s degree in Finance, Economics, Statistics or similar area

  • Ability to work effectively with little direct supervision

  • Experience in Aviation or related field

  • Takes ownership of actions and follows through on commitments by courageously dealing with important problems, holding others accountable and standing up for what is right

  • Delivers results through realistic planning to accomplish goals

  • Builds effective solutions based on available information and makes timely decisions that are safe and ethical

To be considered for this position you must complete the entire application process, which includes answering all prescreening questions and providing your eSignature on or before the requisition closing date of January 22, 2020 .

Candidates for this U.S. position must be a U.S. citizen or national, or an alien admitted as permanent resident, refugee, asylee or temporary resident under 8 U.S.C. 1160(a) or 1255(a) (1). Individuals with temporary visas such as A, B, C, D, E, F, G, H, I, J, L, M, NATO, O, P, Q, R or TN or who need sponsorship for work authorization in the United States now or in the future, are not eligible for hire.

ConocoPhillips is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, veteran status, gender identity or expression, genetic information or any other legally protected status.

Job Function: Aviation

Job Level: Individual Contributor/Staff Level


Title: Aviation Associate