AMVETS Jobs

Executive Assistant I

Job Description

Youre not the person who will settle for just any role. Neither are we. Because were out to create Better Care for a Better World, and that takes a certain kind of person and teams who care about making a difference. Here, youll bring your professional expertise, talent, and drive to building and managing our portfolio of iconic, ground-breaking brands. In this role, youll help us deliver better care for billions of people around the world. It starts withYOU.

We are looking for a self-directed, team oriented, innovative, hardworking individual to provide a full range of administrative support to the Kimberly-Clark Kroger Team in West Chester, OH; this includes supporting the Kroger Team Vice President. This role requires the ability to act independently, organize workload, set priorities, work well under deadline pressures, adapt to change, and handle confidential material. In addition, the incumbent must have the ability to exercise independent problem solving and decision making with a high degree of initiative and self- coordination.

Executive Assistants at Kimberly-Clark manage access to the Vice President, maintain and modify the Vice Presidents schedule, and ensures the Vice President is made aware of issues that need immediate attention. They provide a broad range of highly skilled and highly confidential administrative support to the Vice President, additional team members, and others as needed. The incumbent must be highly organized, maintain strong interpersonal relationships at all levels of the organization, be highly detail oriented with excellent communication skills, and work independently to efficiently resolve issues.

In this role, you will:

Provides a high level of executive administrative skills, normally acquired through an accredited college and/or prior work experience. This individual also handles confidential business matters, works independently on special assignments and maintains smooth operation of the office responsibilities of the executive. Operates independently in absence of the Executives, calling on staff when required. Assists and advises the Executives of any problems arising during absence.

Maintains a comprehensive understanding of department policies, procedures and department members methods of operation to effectively and efficiently conduct duties and responsibilities. Sets priorities independently. Often is the point person for department requests for information, requiring knowledge of the people and roles in the organization.

Manages the Executive (s) calendar, responding to requests for time and rescheduling when necessary. Makes appointments, domestic and international travel arrangements, assembles packets of information and prepares materials including itineraries.

Makes preparations for department, staff and other meetings including creating agendas, preparing any meeting materials and or presentations, scheduling the conference space required, connecting meetings to the required technology, facilitating refreshments and may include managing the budget for these meetings and /or conferences.

Drafts and types non-routine letters, memos, documents and various reports requiring knowledge of methods, procedures, policies and organization for senior managements signature. This material may require familiarity with commonly used business and technical expressions used by assigned function.

Answers departmental phone; places, screens and refers calls to appropriate personnel; takes messages. Responds to highly diversified inquiries from members of the Company management, employees and the general public. Provides courteous and efficient responses to phone inquiries determining from experie