Job Information
Aston Carter Administrative Assistant in Goodville, Pennsylvania
Job Title: Administrative AssistantJob Description
The Administrative Assistant will be performing various office tasks, including answering the phone, managing emails and voicemails, and other administrative duties.
Responsibilities
Answer incoming calls and promptly assist customers immediately or direct them to the appropriate individuals.
Handle service request phone calls (e.g., gate won't open).
Manage email inbox and distribute incoming messages to the appropriate individuals.
Manage voicemails, ensuring timely delivery via email.
Monitor and retrieve mail from both the physical mailbox and PO Box.
Procure and manage office supplies as needed.
Assist in handling bulk monthly billings.
Utilize CRM system to look up customer information.
Connect with customers on outstanding balances to obtain payment.
Serve as a Notary for pay applications.
Obtain Certificates of Insurance (COIs) for Project Managers and customers.
Enter checks received into Simpro.
Enter Contractor Work Orders.
Regularly check for duplicate customers, vendors, and contractors.
Ensure current W-9s and COIs for all active contractors are on file.
Essential Skills
Experience in administrative assistance or receptionist roles within an industrial setting or services company.
Proficiency with Microsoft Office, particularly Microsoft Excel.
Additional Skills & Qualifications
- Knowledge in Accounts Receivable is helpful.
Work Environment
The work schedule is Monday through Friday, from 9:00 am to 5:00 pm, with a paid lunch break. The dress code is business casual, and wearing jeans and sneakers is acceptable. The work environment has a family feel, making each team member an important part of the business.
Pay and Benefits
The pay range for this position is $20.00 - $22.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Goodville,PA.
Application Deadline
This position is anticipated to close on Apr 11, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.