Job Information

Federal Law Enforcement Training Centers Staff Assistant (Office Automation) in Glynco, Georgia

Summary “The Federal Law Enforcement Training Centers (FLETC), through strategic partnerships, prepares the federal law enforcement community to safeguard America's people, property, and institutions."” We are a unique inter-agency organization preparing the next generation of law enforcement officers to meet our Nation's most pressing security challenges." Click here to learn more. Responsibilities Serving as a Staff Assistant makes you a valuable member of the FLETC team and mission. As a Staff Assistant, you will serve as the confidential personal assistant to the supervisor and provide substantial administrative support to the staff. You will be responsible for providing administrative training and assistance to staff members in the areas of budget, timekeeping, travel authorizations, training requests, and personnel actions. This position is within the Facilities Management Division (FMD) under the Mission and Readiness Support Directorate (MRSD) and located in Glynco, Georgia. Typical assignments include: Maintaining the assigned supervisor’s calendar, scheduling appointments and conferences without prior clearance and establishing schedule priorities at your own discretion. Providing administrative training and assistance to staff members. Assisting supervisors in preparing reports, agendas, meeting minutes, and other documents. Serving as a liaison between the assigned supervisor and various internal and external stakeholders. Responding to general questions concerning the assigned organization’s issues, processes, and procedures. Preparing, coordinating, processing, and tracking the movement of the assigned organization’s personnel actions, training requests, conference approval forms, and travel authorizations or vouchers. Consulting with staff principals to determine and correct factual or conceptual inaccuracies or inconsistencies in relevant documents. Informing originators of omissions and deviations to policy. Developing procedures for the control and access to office records and files. Maintaining and updating files, including office correspondences, reports, records, publications, regulations, directives, time and attendance records, and overtime forms. Locating filed materials by subject-matter, numeric designation codes, or symbols. Tracking the budget allocations for travel, training, equipment, supplies, and credit card purchases. Notifying the appropriate parties of the status of funds. Preparing justifications used in the assigned organization’s budget process. Conducting market research; generating purchase requisitions and related documentation; inputting requisitions into the agency’ s financial management system; making purchases with the government purchase card and reconciling expenditures against allocations; certifying receipt of products or services; and maintaining accurate and completing records of transactions. Requirements Conditions of Employment Qualifications Please limit your résumé to 5 pages. If more than 5 pages are submitted, only the first 5 pages will be reviewed to determine your eligibility/qualifications. Please visit website for further guidance regarding this page limit. The qualification requirements listed below must be met by the closing date of this announcement. All applicants must be able to type 40 words per minute. Please include your typing speed in your resume In addition to qualify at the GS-08 level, you must possess one of the following: 1. At least one year of specialized experience equivalent to at least the GS-07 grade level in the Federal service performing 1) performing complex administrative functions (e.g., initiating personnel actions, making travel arrangements, and/or preparing correspondence) for office staff; 2) developing and implementing procedures designed to improve staff administrative effectiveness, automating and streamlining procedures; and 3) performing a variety of budget administrative support functions. OR 2. Successful completion of one and a half years of graduate-level education (27 semester hours) from an accredited college or university that is directly related to the work of the position to be filled. Please provide a copy of your transcripts. OR 3. An equivalent combination of specialized experience and graduate level education as described above from an accredited college or university. Only graduate education in excess of the first 18 semester hours will be combined with the specialized experience. Please provide a copy of your transcripts. Time-in-Grade: Current and former GS federal employees must have served 52 weeks at the GS-07 grade level in the federal service. The time-in-grade requirement must be met by the closing date of this announcement. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps and AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, and social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. The Office of Personnel Management must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office. Physical Demands: The work is basically sedentary with occasional requirements to lift/move objects (supplies) weighing up to fifteen (15) pounds. Work Environment: The work is performed in an environmentally controlled office setting, with frequent interruptions and often times stress-inducing time/workload deadlines. Some travel and site visits may be required. Education Additional Information DHS uses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities. If you receive a conditional offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment, and to sign and certify the accuracy of all information in your application, prior to entry on duty. False statements on any part of the application may result in withdrawal of offer of employment, dismissal after beginning work, fine, or imprisonment. Background Investigation: To ensure the accomplishment of our mission, DHS requires every employee to be reliable and trustworthy. To meet those standards, all selected applicants must undergo and successfully pass a background investigation for suitability as a condition of placement into this position. This will include a credit check after a tentative job offer is given, a review of financial issues such as delinquency in the payment of debts, child support and/or tax obligations, as well as certain criminal offenses and illegal use or possession of drugs. Continued employment is contingent upon favorable adjudication of periodic reinvestigations. The Department of Homeland Security encourages persons with disabilities to apply, to include persons with intellectual, severe physical or psychiatric disabilities, as defined by 5 CFR § 213.3102(u), and/or Disabled Veterans with a compensable service-connected disability of 30 percent or more as defined by 5 CFR § 315.707. Veterans, Peace Corps/VISTA volunteers, and persons with disabilities possess a wealth of unique talents, experiences, and competencies that can be invaluable to the DHS mission. If you are a member of one of these groups, you may not have to compete with the public for federal jobs. To determine your eligibility for non-competitive appointment and to understand the required documentation, click on the links above or contact the Servicing Human Resources Office listed at the bottom of this announcement. Re-employed annuitants’ annual salaries will be reduced by the amount of their retirement annuity and by further cost of living increases. FERS retirees receiving a FERS annuity supplement must also be aware that, like social security benefits, their FERS annuity supplement is subject to an earnings test and may be reduced if the salary earned is more than the social security exempt amount of earnings. Additional information is available on OPM’s website or by contacting OPM. Additional selections may be made from this announcement within the same geographical area. Applying to this announcement certifies that you give permission for DHS to share your application with others in DHS for similar positions. Any Offers of employment made pursuant to this announcement will be consistent with all applicable authorities, including Presidential Memoranda, Executive Orders, interpretive U.S. Office of Personnel Management guidance and U.S. Office of Management and Budget plans and policies concerning hiring. These authorities are subject to change.