Job Information
University of Florida Education/Training Spec II in Gainesville, Florida
Education/Training Spec II
Apply now (https://secure.dc4.pageuppeople.com/apply/674/gateway/default.aspx?c=apply&lJobID=535758&lJobSourceTypeID=796&sLanguage=en-us) Job no: 535758
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Communications/Public Relations/Marketing, Office/Administrative/Fiscal Support
Department: 17050300 - BA-PURC
Classification Title:
Education/Training Spec II
Classification Minimum Requirements:
Bachelor's degree in an appropriate area and two years of relevant experience, or an equivalent combination of education and experience.
Job Description:
Work alongside admissions coordinator and other team members to manage all aspects of PURC’s flagship training program, thePURC/World Bank International Training Program on Utility Regulation and StrategyandLeadership Workshopwhich are held twice a year. Duties include:
Manage all aspects pertaining to program speakers, coordinating all communications with speakers, their travel, honoraria, reimbursements, presentation materials, hotel accommodations, etc.
Create and update speaker tracking method for each program delivery
Compile all speaker materials by set deadlines, format properly and ensure that presentations, handouts, etc. are ready for distribution for each program
Create and manage course calendars, time lines, program evaluation reports, forms, and procedures in consultation, as needed, with the PURC faculty
Track program income and expenses, and update program income statement
Organize, schedule and run program meetings, and ensure that all meeting decisions are carried out in an appropriate and timely manner
Responsible for general program management and setting project/program goals, milestones, tracking progress, etc.
Negotiate contracts and pricing with program vendors, including meeting facilities
Set up meeting needs ahead of time with training facilities. This may mean review and update hotel banquet event orders, etc.
Serve as on‐site coordinator for the program
Ensure that speaker and participant needs are met during the training deliveries. Requests range from assistance with presentations to making medical appointments, arranging transportation, etc.
Manage on‐site program logistics such as loading presentations ready for display, ensure handouts and evaluations are distributed, meeting rooms are set up as needed and ready for the sessions, audio visual equipment is working properly, etc.
Responsible for relevant extra‐curricular activities for the program
Work as lead coordinator for other domestic and/or international PURC training events, research projects, and other PURC initiatives as assigned. Duties include:
Liaise with host institution’s representative(s) in a professional, engaging, caring way, and in a timely manner to ensure that the project/event develops as agreed by PURC director of business development and/or research faculty and following PURC standards and processes
Design, implement, and follow up of all aspects of PURC initiatives, projects, training programs, and events outside the program content area
Create and manage all aspects of event, project, or initiative to ensure that PURC standards of quality are met, and all deliverables, timelines, goals, etc. are met
Ensure project expenses are consistent with project, are tracked and reflected on the project income statement
Coordinate with event speakers or project researchers regarding all event/project/initiative deliverables, training materials, presentation materials, travel arrangements, etc.
Compile and format event/project/initiative materials as needed
Contract training facilities (when needed), and all other vendors
Serve as on-site coordinator for the event as required
Coordinate all aspects of event attendee registration and registration process as needed
Plan and implement marketing efforts to promote center programs and other activities. These are mainly through e-mail communications, physical mailers, printed materials, social media and prepare some website posts.
Serve as team leader, team member and contributor to the PURC team in other initiatives, projects, programs, events, special office functions, etc. and other duties as assigned
Expected Salary:
$50,000 - $60,000
Required Qualifications:
Bachelor's degree in an appropriate area and two years of relevant experience, or an equivalent combination of education and experience.
Preferred:
The ideal candidate will be engaging and client-focused, have excellent oral and written communications skills, great attention to detail, ability to plan well and meet deadlines.
The Education and Training Specialist II will be required work well independently and as part of a team.
While not required, the ideal candidate will be able to do the following, or willing to learn to:
Make recommendations regarding the innovative use of marketing, public relations activities and social media for the center
Write and make recommendations on engaging, accurate, attractive and informative written communications and targeted marketing campaigns for existing and new programs and services offered by the center
Working knowledge of Constant Contact or client relationship systems would be a plus
Special Instructions to Applicants:
In order to be considered, you must upload your cover letter and resume.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:No
Advertised: 06 May 2025 Eastern Daylight Time
Applications close: 28 May 2025 Eastern Daylight Time