AMVETS Jobs

Description We are offering a long term contract employment opportunity for an Administrative Assistant in FORT WASHINGTON, Pennsylvania. This role involves working in a hybrid setting within the architectural services industry, providing key support to a fast-paced production team.

Responsibilities:

• Facilitate constant communication and collaboration within the Architecture Product Development Team

• Carry out billing tasks including entry, support, and reporting

• Work with various software tools for different tasks

• Transition smoothly from one project to another in a fast-paced environment

• Follow checklists and standard workflows, demonstrating coachability

• Handle reporting and project tracking tasks diligently

• Manage scheduling tasks, including projects, staff availability, and team events

• Maintain a positive attitude and contribute as a team player

• Work on work orders using software tools like Docusign and .pdf forms

• Process tasks related to Deltek billing for production and design

• Monitor and close out Deltek billing tasks on a weekly basis

• Effectively use Microsoft Excel, Docusign, and PDF for various tasks. Requirements • Proficient in communication skills to ensure clear and precise interaction with team members and clients

• Have a sales background to assist in marketing and client acquisition endeavours

• Understand various office functions including filing, scheduling, and supply management

• Proficient in Microsoft Excel for data analysis, report generation, and record keeping

• Experience with invoice and billing functions to ensure accurate financial transactions

• Proficient in Microsoft Word for document creation, editing, and formatting

• Possess design skills to create visually appealing presentations and marketing materials

• Experience in managing email correspondence to ensure timely and detail oriented communication

• Understand billing procedures and practices to maintain accurate financial records

• Knowledge of production processes for timely and efficient results

• Ability to handle paperwork efficiently, ensuring accurate documentation and filing

• Experience with deposits to ensure safe and timely financial transactions

• Proficient in expense reporting to track and manage company expenditures

• Basic knowledge of engineering principles can be a plus

• Willing to travel as per business requirements

• Experience in bookkeeping functions to maintain accurate financial records

• Ability to manage receipts and spot any discrepancy in financial transactions

• Experience in shipping procedures for effective logistics management

• Excellent collaboration skills to work effectively within a team

• Experience in administrative assistance to support daily office operations

• Ability to create and interpret charts and graphs for data visualization

• Knowledge of C programming language in all its versions will be a plus

• Ability to make necessary adjustments to work plans as per business requirements.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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