Job Information
Hunterdon Health Care System Executive Assistant in Flemington, New Jersey
Position Summary
- An Executive Assistant to the Chief Financial Officer and Chief Information Officer provides a high level of administrative support in the areas of calendar management, written and verbal communications, meeting and travel planning and record and file management. Additional duties include committee and/or board meeting management, as well as conference and special event planning. The position requires a strong degree of initiative, adaptability and sensitivity to sometimes highly confidential matters. Special Projects include independently managing the financial reimbursement of charity care to all non-hospital owned practices and handling of checks, invoices and other documents that may be addressed to the CFO.
Primary Position Responsibilities
Administrative Duties
Committee and/or Board Management
Conference, Special Event and Travel Planning
Contract Management, Invoice Processing and Budget Preparation
Accounting Duties
Work Contact Group (Internal/External)
- Regular contact with department personnel, clerical staff or various offices throughout the organization, various department managers and staff, administrative staff and executive assistants, as well as vendors and medical practices.
Reporting Relationships
Reports to:
Chief Information Officer and Chief Financial Officer
Supervises:
None
Qualifications
Minimum Education:
Required:
High School Diploma or Equivalent
Preferred:
Associate’s, Office Administration or Bachelor’s Degree, Business or related field
Minimum Years of Experience (Amount, Type and Variation):
Required:
Minimum of 5 years of experience working in a fast paced office environment using office automation.
Preferred:
Minimum 2-5 years of experience working as an Executive Assistant to a high level executive.
License, Registry or Certification:
Required:
None
Preferred:
None
Knowledge, Skills and/or Abilities:
Required:
Organizational and planning skills
Advanced computer skills including Google Slides and/or PowerPoint
Strong written and verbal communication skills
Information gathering skills
Problem analysis and problem solving skills
Judgment and decision-making ability
Initiative
Confidentiality
Team member
Attention to detail and accuracy
Adaptability
Professional appearance and conduct
Preferred:
Financial and contract management background is preferred.