Job Information
System One Site Safety Office Administrator (Evansville, IN) in Evansville, Indiana
Site Safety Office Administrator
Evansville, IN
System One is seeking a highly organized and detail-oriented Construction Site Safety & Office Administrator to support daily administrative operations at our construction site. The ideal candidate will be responsible for timekeeping, documentation, safety compliance, procurement, and assisting with site reporting. This position requires basic computer skills and the ability to work with PROCORE and EHS Insight, strong communication skills, and the ability to multitask.
Key Responsibilities:
Daily Timekeeping: Accurately track and record work hours for all site personnel.
Daily Reports: Compile and distribute daily site activity reports.
Purchasing / Offsite Errands: Manage procurement needs and perform offsite errands as required.
JSA Documentation: Ensure that all Job Safety Analysis (JSA) documents are completed and uploaded.
Updates to Safety / Execution Plans: Assist in maintaining and updating safety and execution plans as required.
Maintain SOR Program: Oversee the Site Observation Report (SOR) program to ensure compliance and proper documentation.
Inspections Documentation: Track and file equipment, all inspection reports and related documents.
Meeting Setup: Prepare supporting documents for weekly safety meetings.
PROCORE and EHS Insight Updates: Maintain and update project-related information within PROCORE and EHS Insight systems.
New Hire Paperwork & Training Records: Compile onboarding paperwork for new hires and maintain training records up to date.
Record and distribute meeting minutes.
Assist with Documentation of Changed Conditions: Support site personnel in documenting and reporting changes to project conditions.
Qualifications:
Basic computer knowledge / troubleshooting abilities.
Previous experience in an administrative role, preferably in the construction industry.
Strong organizational and multitasking skills with a high level of attention to detail.
Knowledge of construction safety practices and documentation.
Excellent written and verbal communication skills.
Ability to work independently and collaborate with on-site personnel.
Valid driver's license and good driving record is required for offsite errands.
Must pass job site required drug testing.
Desired but not required – Previous experience in an administrative role, preferably in the construction industry.
Desired but not required – Experience in Microsoft Office Suite (Word, Excel, Outlook, Teams) and other relevant software.
Desired but not required – Knowledge of construction safety practices and documentation.
Ref: #275-Eng Kansas City
System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.
System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.