AMVETS Jobs

DEPARTMENT INFORMATION:

This position is only open to Colorado state residents.

This position is covered by the Partnership Agreement between the State of Colorado and Colorado Workers for Innovative and New Solutions (COWins).

New employees to the State will be paid biweekly. There are 26 biweekly pay periods in a year.

ABOUT CDOT Do you want to make a difference in Coloradans' lives? Do you have a passion for helping people and keeping them safe? At the Colorado Department of Transportation (CDOT), you'll have the opportunity to do just that. The work our people do contributes to keeping Coloradans and visitors safe and provides freedom, connection, and experience through travel. Please visit our careers page to learn about CDOT and how we are making Colorado a great place to live, work and play, now and for the future! Also, check out our excellent benefits package!

CDOT FOR ALL CDOT's strength is our people, and our commitment to our people is to shape, support, and sustain the employee experience, and ultimately, create a supportive workplace where everyone, regardless of gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education, disability, socio-economic status, or any other identity, has the opportunity to thrive.

Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-servi ce?

DESCRIPTION OF JOB:

About the Position

This position is part of Region 1 Maintenance in Section 9 . This position exists to support the Region 1 Section 9 Maintenance Support Departmentby diagnosing and resolving issues related to SAP/Work Manager work orders and timesheet population that occur in the Maintenance Levels of Service (MLOS) and Plant Maintenance (PM) programs. This position will procure goods and services related to road and tunnel operations. Understand and utilize all CDOT outline agreements and State Awards. Perform accounts payable job duties, and assist the support department with reporting, data entry, electronic filling, tracking and verifying information.

Your duties and responsibilities will include, but are not limited to, the following:

Assists in the management of the SAP Plant Maintenance module which includes material management, SAP/Work Manager work orders, Maintenance Levels of Service (MLOS) budget, and Plant Maintenance Activities for Region 1, Section 9. Works with field maintenance personnel, region Supervision, and MLOS Coordinator to ensure region wide and statewide consistency of data collection, methods, analysis, reporting and proper operations are occurring within the system. Assists the MLOS Coordinator by reviewing and correcting data into SAP regarding work orders, work manager and timesheet population, ensuring accuracy of data input for the PM program and then completes the work orders once they have been corrected and/or are accurate; Assists with the training of approximately 140 employees on SAP, and Work Manager System process changes and new software program changes. Assists with training for supervisors on various SAP T-Codes related to work orders, time review and approvals; Prepares requested reports for all maintenance activities (e.g., snow costs, road resurfacing plans, roadway surface accomplishments, etc.).; Assists in the creation of formatted reports that adhere to CDOT design specification as outlined by senior management. Assists in the development, and queries information from SAP to provide information for statewide/section level ad hoc, interim, and annual reports used to retrieve historical and current data; Reports information through SAP generated reports and performs data entry in SAP and required spreadsheets and databases; Reviews and verifies that all vendors are invoicing correctly by cross referencing the quote, Cooperative Agreement, Contract or Task Order Contract. Verifies that payment is made to the correct vendor remit number, certifies and completes (Buyer Level Review in OnBase) all net 30, documents for payment. Adds a relevant invoice costs into work orders and uploads the invoices and documentation. Creates shopping carts as required and tracks and completes all paperwork required by Purchasing for PO creation, following up to ensure proper coding. Manages the Section 9 hard copy and electronic paid files, and follows retention schedules for Accounts Payable, Reconciliation (Park, P-Cards). Works with vendors on invoice discrepancies/reconciliations, current W9 requests, remit info, CDOT address changes, and assists new vendors with set up in the SAP system. Works with HQ Accounting to resolve payment or vendor issues/requests (returned checks, credits, Electronic Funds Transfer (EFT) set up). Responsible for creating Velocity security badges and verifies that Velocity controllers for Section 9 are online. Notifies the Region s Velocity