Job Information
Aston Carter Accounts Payable Specialist in Dulles, Virginia
Job Title: Accounts Payable SpecialistJob Description
The Accounts Payable Specialist will be responsible for a range of general accounting tasks, primarily focusing on processing accounts payable, expense reporting, and sales/use tax submissions.
Responsibilities
Processing vendor invoices: Receive invoices, match to packing slips and purchase orders, and route invoices with missing documentation for approval.
Entering invoices into the system.
Paying vendor invoices: Run PI reports to determine payable invoices, review and verify report accuracy, submit reports for management approval, match invoices to check stubs, and process vendor payments including printing checks, obtaining signatures, and preparing for delivery.
Processing check requests and expense reports: Review check requests for documentation and approval, verify coding information, enter check information into the system, print checks, and prepare for delivery.
Reconciling statements: Review for missing invoices, contact vendors for copies, and investigate and resolve discrepancies.
Responding to vendor inquiries regarding payment status.
Assisting with special projects such as data collection for audits and purchase order open item/balance inquiries.
Assisting in month-end closing by compiling lists of invoices not entered and submitting them for processing.
Performing general administrative duties including filing and scanning invoices.
Essential Skills
2+ years of experience in high-volume accounts payables.
2+ years of experience in ERP systems (Oracle, Sage, SAP, etc.).
Experience in manual AP processes, including entering invoice data.
Proficiency in SAP, Way match, Oracle, and Excel pivot tables.
Additional Skills & Qualifications
BSc/BA in accounting or equivalent experience.
Minimum 1 year of A/P experience required.
Good knowledge of ERP systems (Viewpoint Vista, Oracle, SAP, etc.).
Proficiency in 10-key by touch.
Openness to change and willingness to learn new skills.
Excellent verbal and written communication skills.
Excellent customer service skills.
Excellent organizational and time-management skills.
Ability to multi-task in a fast-paced work environment.
Work Environment
Work schedule is Monday to Friday, during normal business hours. The position is on-site for the first 6 months, with potential hybrid flexibility based on performance. The team operates on a rotational schedule where each Accounts Payable Specialist works one week in-office and the next three weeks remotely. The company promotes a great culture with long-term employee retention and engaging activities such as escape rooms, axe throwing, community involvement walks, and more.
Pay and Benefits
The pay range for this position is $28.84 - $31.25/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Dulles,VA.
Application Deadline
This position is anticipated to close on May 1, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.