Job Information
CBRE Team Assistant (Design Collective, Part Time, Mat Cover) in Dublin, Ireland
Team Assistant (Design Collective, Part Time, Mat Cover)
Job ID
212558
Posted
02-Apr-2025
Service line
GWS Segment
Role type
Part-time
Areas of Interest
Design
Location(s)
Dublin - Dublin - Ireland
Job Description:
As a CBRE Studio coordinator, you will provide business operations administrative support to multiple departments or managers. This job is part of the Office Operations function. They are responsible for providing office support to a client, business function or individual contributor.
As part of CBRE Design Collective, you will be focused on assisting our design leadership with generally administration, document production and financial activities.
What you’ll do:
Provide practical support to the team to enable them to focus on producing exceptional work.
Provide executive assistance to the UKI Design Lead
Promote the design team within CBRE Ireland, the global Design Collection and the wider (Irish & UK) market.
New business development to ensure a strong pipeline of opportunities through 2025 and beyond, and that we are responding as well as we can to those opportunities.
Supporting process and practice development, particularly important at a time when multiple new systems and technologies are being adopted (eg. Sharepoint, AI)
Financial support, ensuring prompt payment for our work (and to our suppliers and CBRE partners)
Generally foster and support a culture of learning, curiosity and sense of possibility.
Provide hands on support to the team via:
Facilitating onboarding
Organising travel
General office support, eg. meeting rooms, catering, printing, stationary etc.
Support with sourcing, scheduling & organising regular CPDs/ training
Maintain regular two-way communication with the Design Collective, disseminating important information to the team.
Maintain, manage, expand and organise sample library
Social events
Assists with department expenses
Raise the external profile of CBRE Design Collective with the architecture & design community by:
Sourcing & entering relevant awards
Organising events eg. roundtable discussion, co-hosting with other depts or outside organisations
LinkedIn – scheduling & drafting posts showcasing work
Promoting & encouraging team members’ participation, eg. where there may be relevant local festivals, talks or opportunities to volunteer
Raise the internal profile of CBRE Design collective by:
Developing & strengthening relationships with the rest of the business by
Creating & circulating general an typologies based brochures of architectural & design services
Organising informal internal events, such as ‘lunch & learn’
Submitting material for internal website and newsletters
Support business growth by:
Fielding initial enquiries and monitoring e-Tenders for opportunities
Keeping an updated ‘pitch library’ of current resources, eg. image library, case studies, CVs
Helping to draft and format pitches/ presentations
Collating more formal information requests
Co-ordinating where contributions are required from other depts/ parts of CBRE/ consultants
Scheduling a sufficient review process & ensuring timely uploading of submission
Support live project by:
Setting up and management of Sharepoint (both internal and external project files)
Scheduling and support with client meetings, eg. tech support and preparation of documents
Drafting formal/ standard documents, such as letters of engagement, contracts
Assist with resource planning
On an interim basis, assist in the financial function of the team as it decouples from PjM by:
Management of CIQ for billing (FUMO splits, creating instalments, marking when ready to invoice, ensuring revenue recognition requirements are met)
Management of CIQ dashboard
Running conflict of interest checks
New customer checks (AML & ECS)
New vendor requests
Creating project numbers (PeopleSoft)
Creating and managing POs (Coupa)
Chasing payment of invoices
Point of contact for finance team
What you’ll need:
A bachelors degree in a relevant field.
Leadership skills to motivate the team to achieve broad operational targets with impacts on own job discipline, multiple job disciplines, and department.
A comprehensive understanding of a range of processes, procedures, systems, and concepts within own job function is required.
Proficiency in Microsoft Office, Salesforce, InDesign and the like.
Advanced organizational skills with an inquisitive mindset.
Ability to work effectively and independently as part of a team and to communicate ideas effectively.
Strong organizational skills, attention to detail, and the ability to meet deadlines.
Familiarity with architectural trends and practices.
Excellent problem-solving abilities.
Excellent communication skills, both written and verbal, are essential.
A passion for architecture and design.
Work Experience:
Ideal candidates will have experience working with teams of architects or allied professionals and posses and understanding and appreciate of design and operating a design focused business.
Candidates should also have experience providing professional support in a complex and dynamic organisation. A general understanding of real estate would be advantageous.
Reporting to:
This role reports directly to the UK&I Head of Design
CBRE GWS
CBRE Global Workplace Solutions (GWS) works with clients to make real estate a meaningful contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, leveraging the industry's most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies.
Find out more (https://www.cbre.com/real-estate-services/directory/global-workplace-solutions)
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)