Job Information

Wayne State University Office Services Clerk I in Detroit, Michigan

Posting Number


Position Title

Office Services Clerk I

Number of Vacancies



06 - School of Medicine

Primary Department

H0683-Medical Conjoint Teaching

Working Conditions

Wayne State University requires all students, faculty and staff to be fully vaccinated against COVID-19 with limited exceptions. Learn more at:

Essential Functions (Job Duties)

Compile and provide statements or information from readily available information in accordance with pre-determined schedule, e.g. monthly telephone costs, mileage on vehicles assigned to units, information to complete expense reports and maintain inventory of supplies.

Perform data entry and database entry functions including the commitment of data to University-wide application systems, e.g. Financial Accounting System (FAS), Human Resource System (HRS) and General Billing System (GBS).

Type University forms, listings and routine correspondence of a straight forward nature, e.g. student rosters, travel expense report (TER), special payment authorization (SPA), internal requisition billing (IRB) and approved absence request.

Maintain files and records of the personnel and activities of an assigned unit. Update and purge data and records to provide complete and accurate records.

Participate in scheduled mailings designed to provide notification and verification of records and general information to selected individuals or groups.

May provide functional work direction of assigned tasks to part-time clerical personnel. Distribute work and review for completeness. Train in appropriate methods and procedures.

Prepare and compile time/exception reports to assist with the timely payment of wages to employees.

Perform receptionist duties to ensure messages and correspondence are relayed in a timely and accurate manner. Receive, direct and screen calls, take messages and page members of an assigned unit.

Perform related work as assigned.

Unique Duties


High school graduate or equivalent combination of education and/or experience with previous clerical work experience desirable.

Ability to operate standard office equipment including basic word processing software. Light typing requirements with an emphasis on accuracy.

Ability to follow oral and/or written instructions.

May be required to use transcription skills.

Ability to communicate effectively with others.

Typically, incumbents have held lower level clerical positions.

Preferred Qualifications

Testing Requirements

Not Applicable

Test Scheduling

Job Type

Fractional Time

Job Category


Duration of Posting

Fiscal Year of Job Open Date


Job Open Date

(When job is posted in the system)


Job Close Date

(or until suitable candidate is found)


Is this position reposted?


Reposting Reason:

None (New Posting)

Application Information

Background Check Requirements

University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting to work. If you are offered employment, the University will inform you if a background check is required.

Instructions for submitting your application:

Represented Position Message

This position must be filled pursuant to the provisions of a collective bargaining agreement, and as such may be filled by a qualified bargaining unit member, should one apply.

Funding/Salary Information

Salary (Minimum)

(Non-Academic Only)


Salary (Hire Max)

(Non-Academic Only)


Salary (Maximum)

(Non-Academic Only)


Hourly Rate

(Non-Academic Only)

Salary Range

(Academic Only)

Is Position Bump Ineligible?

(Non-Academic, Represented positions only. Select 'No' for Academic. Select N/A if Non-represented.)

**NOTE: If 'Yes' is selected, then this is a Bump Ineligible Position (BIP). The person who bids or hires into this 100% grant funded position has no bumping rights upon grant expiration or in a reduction of force.


Equal Opportunity/Affirmative Action Employer including Disabled/Vets