Job Information
Ser Metro-Detroit Administrative Assistant in Detroit, Michigan
JOB TITLE: *Administrative *Assistant
*DEPARTMENT: *SER YouthBuild Learning Academy (SER Metro Charter School)
DBA: SER Learning Academy
*DIVISION: *Youth Services
*LOCATION: *Samaritan Center - 5555 Conner St, Detroit, MI 48213 (East)
*REPORTS TO: *Assistant Principal
*FLSA STATUS: *Non-Exempt/Hourly
*CLASSIFICATION: *Full-Time Regular
*APPROVED DATE: *4/6/2023
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*JOB SUMMARY: *Responsible for performing all office and administrative support necessary to effectively conduct the day-to-day activities under the direction of the Assistant Principal. Assists in the registration process of potential students while providing data system support and reporting. Provides a high level of day-to-day operational and administrative support for academic and student services. Provides administrative support to teachers and students. Ensures a positive learning environment for students and staff.
*About SER YOUTHBUILD Learning Academy: *SYLA is a charter high school for youth ages 14-21. Its model combines classroom instruction by a certified teacher with enabling students to learn a trade while in school, providing learners with the knowledge, skills, and self-discipline necessary to become successful citizens in a global society. At SYLA you will be part of a team that believes in this mission and makes real impact in young people's lives.
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ESSENTIAL DUTIES & RESPONSIBILITIES:
- Collaborates SYLA staff and SER Case Management Team to ensure that the registration process is completed with fidelity.
- Ensures that all student documents are signed and that each file is complete.
- Provides office support relative to the following school processes and procedures: data entry, letters, memorandums, attendance, student management system, office supplies/management, pick-up/deliveries coordination of equipment troubleshooting.
- Assists with student daily contact to improve retention, engagement and overall outcomes.
- Responsible for generating reports, transcripts, grades, report cards, the intake process and placing student information in FileMaker and PowerSchool.
- Responsible for providing student information to teachers and administration.
- Ensures student daily attendance is taken in PowerSchool each hour and recorded with accuracy.
- Follows procedures for safe storing and integrity of all public and confidential school records.
- Responsible for completing and submission of immunizations into MICR.
- Consistently displays the highest ethical and professional behavior and standards when working with students, parents, and school personnel.
- Notifies immediately appropriate personnel and agencies when there is evidence of substance abuse, child abuse, child neglect, severe medical or social conditions, potential suicide or students appearing to be under the influence of alcohol or controlled substances.
- Maintains student files so that they are always "audit ready".
- Tracks and submits incentive log for payment of APEX Learning course completions and daily incentives.
- Attends required meetings and trainings as required by School Administration, SER Management or School Board.
- Assists in the auditing and the process for district, local, state and federal reporting under the leadership of management.
- Responsible for ensuring that all CDC and safety guidelines are adhered to consistently.
- Performs such other related tasks and assumes such other related responsibilities as needed.
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SUPERVISORY RESPONSIBILIT