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Project Management

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Project Management

Salary

$47,008.00 - $69,118.40 Annually

Location

Des Moines - 50319 - Polk County, IA

Job Type

Full-time

Remote Employment

Flexible/Hybrid

Job Number

24-03763

Agency

635 Iowa Secretary of State

Opening Date

05/03/2024

Closing Date

5/19/2024 11:59 PM Central

LinkedIn Tag

#LI-DNP

Point of Contact

Eric Gookin at Eric.Gookin@sos.iowa.gov

To Apply

Applicants are encouraged to attach a resume and cover letter to their NEOGov application

• Description

• Benefits

• Questions

Job Description

Administrative Assistant 2

Project Management

The Iowa Secretary of State is hiring a person to help plan and implement specific outreach programs and projects.

The Secretary of State has outlined three broad goals (1) increasing voter registration and participation, (2) increasing voter integrity and (3) improving business services through excellent customer service and taking advantage of technology.

This position will perform administrative program work by planning and implementing specific outreach programs and projects to reach these goals.

One position will serve as project coordinator working with the Elections team, the other position will work as a project coordinator working with the Business Services teams. There is a good possibility that either position would work projects in the other area.

Responsibilities:

Planning.Develop programs, conduct research, write project initial plan, and presents recommendations on implementation to leadership.

Organizing. Serves in an outreach capacity initiating contact with constituents, stakeholders, civic organizations, businesses, foundations and educational institutions.

Executing.Executes outreach program through all phases of its lifecycle. Responsible for follow up activities, develops detailed processes, procedures, timelines, goals, objectives and budget information.

Monitoring. Monitor and report on how program is meeting goals, objectives and solve problems related to implementation.

Communicating.Work with communications team to develop and deliver strategic messaging to stakeholders and the public.

Traveling. Travels throughout Iowa meeting with constituents and stakeholders to implement and promote the projects.

This is a non-merit position.

Applicants need to follow directions in "To Apply" field to apply.

Minimum Qualification Requirements

Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:

• Graduation from an accredited four-year college or university with a bachelor's degree in any field, and experience equal to one year of full-time administrative support (e.g., screening visitors and callers; opening/distributing mail, typing/proofing documents, letters, and reports; organizing files; scheduling meetings/appointments; arranging travel; processing travel claims; ordering supplies/equipment) or technical support work (e.g., determining budget, personnel, and equipment needs; compiling/evaluating statistical, historical, economic, business, financial or technical program data; interpreting or securing compliance with laws, rules and regulations; reviewing operating records/reports and evaluating their effectiveness).

• A total of five years of education and/or full-time experience (as described in number one) where thirty semester hours of accredited college or university course work in any field equals one year of full-time experience.

• Current, continuous experience in the state executive branch that includes experience equal to 12 months of full-time work as an Administrative Assistant 1.

For additional information, please click on thislink to view the job description (https://das.iowa.gov/sites/default/files/hr/documents/class_and_pay/JobClassDescriptions/AdministrativeAssistant2-00709-90709.pdf) .

Why Choose the State of Iowa?

At the heart of our commitment to excellence is a dedication to our most valuable asset – our employees. Discover the outstanding benefits that set us apart as an employer of choice.

Our Robust Benefits Package Includes:

Competitive Compensation:

Enjoy a competitive salary that reflects directly on your skills and expertise.

Keep in mind, your wage is just one part of your total compensation. Unlock the complete value of your employment with the State of Iowa by using our user-friendlyTotal Compensation Calculator (https://das.iowa.gov/media/3773/download?inline) .Gain insights into your comprehensive annual compensation, including salary and State-provided benefits.

Health and Wellness:

Prioritize your well-being with our comprehensive health plans, including medical, dental, and vision coverage. Enjoy the peace of mind knowing that the State of Iowa covers 90% of the premiums, providing you and your loved ones with excellent coverage at a remarkably low cost.

Retirement Planning:

We are proud to offer the Iowa Public Employees Retirement System (IPERS). A defined benefit plan, IPERS benefits are guaranteed for life, meaning once you retire, you will receive the same monthly benefit for the remainder of your life (once vested). We invest in your long-term financial well-being, so you can retire with peace of mind.Click here to learn more about IPERS (https://ipers.org/members) .

Paid Time Off:

Life is unpredictable, and at the State of Iowa, we understand the importance of work-life balance. Our leave policies, including paid holidays, vacation, and sick leave with unlimited accrual, ensure you have the flexibility you need for personal and family matters.

Professional Development:

Elevate your career with continuous learning opportunities. We support your growth through training programs, workshops, and tuition reimbursement.

Employee Assistance Program (EAP):

We care about your well-being beyond the workplace. Access confidential counseling, resources, and support through our Employee Assistance Program.

Diversity and Inclusion:

Be part of a diverse and inclusive workplace that embraces all backgrounds and perspectives. We believe diversity is a strength that drives innovation.

Join Us - Elevate Your Career:

Ready to elevate your career with the State of Iowa?Click here (https://iowa.attract.neogov.com/recruitment/p/benefits) to explore more about our unparalleled benefits and discover what makes us unique. Your success is our priority!

01

Do you understand that the answers to all of the following questions must be truthful, honest, and accurate to the best of your ability? Please read all questions and answers thoroughly and make sure you understand them completely.Ensure the answers to your questions match the information filled out on your application and the attachments you have uploaded. If the answers to your questions are inconsistent with your application information or uploaded attachments, you will be given zero points for the question.Knowingly misrepresenting the facts when submitting any information related to an application, examination, certification, appeal, or any other facet of the selection process will result in your disqualification from this application and future employment with the state of Iowa.

• Yes - I understand and agree.

• No

  02

  PLEASE READ CAREFULLY

Have you filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq?

• No - I have NOT filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq

• Yes - I HAVE filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq

  03

  Have you graduated from an accredited four-year college or university with a bachelor's degree in any field? IF YES - How many months of experience do you have of full-time administrative support (e.g., screening visitors and callers; opening/distributing mail, typing/proofing documents, letters, and reports; organizing files; scheduling meetings/appointments; arranging travel; processing travel claims; ordering supplies/equipment) or technical support work (e.g., determining budget, personnel, and equipment needs; compiling/evaluating statistical, historical, economic, business, financial or technical program data; interpreting or securing compliance with laws, rules and regulations; reviewing operating records/reports and evaluating their effectiveness)?

• I have not graduated from an accredited four-year college or university with a bachelor's degree in any field

• Less than 12 months of the administrative support work identified

• 12 months or more of the administrative support work identified

  04

  How many years do you have of a combination of post high school education in any field AND/OR full-time administrative support (e.g., screening visitors and callers; opening/distributing mail, typing/proofing documents, letters, and reports; organizing files; scheduling meetings/appointments; arranging travel; processing travel claims; ordering supplies/equipment) or technical support work (e.g., determining budget, personnel, and equipment needs; compiling/evaluating statistical, historical, economic, business, financial or technical program data; interpreting or securing compliance with laws, rules and regulations; reviewing operating records/reports and evaluating their effectiveness)? 30 semester hours equals one year of experience.

• I do not have any of the combined education and/or experience

• Less than five years of the combined education and/or experience

• Five years or more of the combined education and/or experience

  05

  Are you a current State of Iowa employee- executive branch? IF YES - How many months do you have of full-time experience in the classification of Administrative Assistant 1 for the State of Iowa?

• I am not a current State of Iowa employee

• I do not have any experience in the classification of Administrative Assistant 1 for the State of Iowa

• Less than 12 months of full-time experience in the classification of Administrative Assistant 1 for the State of Iowa

• 12 months or more of full-time experience in the classification of Administrative Assistant 1 for the State of Iowa

  06

  Have you worked or interned for any state or federal government agency?

• Yes

• No

  07

  Have you been involved in university student government or in a leadership position with a campus organization?

• Yes

• No

  08

  Have you been involved in a leadership position with a non-profit organization?

• Yes

• No

  09

  Have you been involved in a voter registration or voter participation effort?

• Yes

• No

  10

  Have you undergone any leadership training?

• Yes

• No

  11

  Have you been mentored or do you mentor anyone?

• Yes

• No

  12

  Have you been involved in any leadership roles with an organization that works on diversity or disability issues/activities/projects?

• Yes

• No

  13

  Do you speak another language in addition to English?

• Yes

• No

  14

  Have you organized any events?

• Yes

• No

  15

  Have you started something from scratch?

• Yes

• No

  Required Question

Agency

State of Iowa

Agency

635 Iowa Secretary of State

Address

Lucas State Office Building, 1st Floor

321 E 12th St

Des Moines, Iowa, 50319

Website

https://sos.iowa.gov/

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