AMVETS Jobs

Job Description

General Purpose

Perform a broad range of administrative activities in support of an executive(s) and associated business division. Possess advanced technical proficiency with a variety of tools, software applications, and/or databases. Prepare and perform general analysis on spreadsheets and reports, maintain records, and create and/or assemble presentation material. Disseminate information to internal staff and external contacts. Perform duties requiring knowledge of office equipment, vendors/suppliers, company services and structure, internal resources, and/or business continuity. Document processes and procedures. May organize special events and/or coordinate special projects. Provide budget support by reviewing and submitting standard expenditures. May function in a lead capacity to coordinate and direct the work of other administrative staff, serve as a resource in complex situations, and coach/mentor administrative staff. Work independently with minimal direction and demonstrate strong detail orientation. Perform tasks, including those of a confidential nature, using judgment and discretion.

Job Duties and Responsibilities

• Manage inbound and/or outbound telephone calls or emails; take messages/transfer calls or forward/respond to emails as appropriate

• Schedule and coordinate meetings, conference calls, web meetings, and other executive events. Reserve meeting space and ensure availability of audio visual and other ancillary equipment and materials, if required

• Coordinate in-office and offsite meetings, lunches, and events as needed

• Compose, assemble, review, edit, and maintain documentation such as spreadsheets, presentations, emails, memos, reports, and other materials while ensuring grammar, punctuation, spelling standards, and internal style guidelines are maintained

• Produce and distribute scheduled and ad-hoc reports

• Administer expense reporting

• Assist with budget administration

• Handle incoming and outgoing mail and faxes

• Maintain databases and filing systems, whether electronic or paper

• Order and maintain inventory of appropriate office and meeting supplies

• Cross train with others and train others on operational aspects within their scope of responsibility

• Provide highly skilled administrative support and assist with tasks when requested by various business units

• The requirements herein are intended to describe the general nature and level of work performed by employee, but is not a complete list of responsibilities, duties, and skills required. Other duties may be assigned as required

Requirements

Education and Experience

• High school diploma or equivalent

• 4 to 6 years of progressively higher administrative work experience

• Project coordination experience preferred

• Experience supporting executive roles preferred

• Certification and/or License – may be required during course of employment

Knowledge, Skills, and Abilities

• Advanced knowledge of and skill with Microsoft Office Suite and company computer systems

• Able to demonstrate customer service skills in a courteous, professional, and helpful manner

• Able to respond courteously and efficiently to inquiries, complaints, and requests

• Able to communicate clearly and effectively, both verbally and in writing

• Able to interact positively and work effectively with others (interpersonal skills)

• Able to maintain confidentiality of information

• Able to problem solve

• Able to work with accuracy and attention to detail

• Able to multi-task

• Able to organize time, energy, and resources effectively to achieve goals (i.e., organizational skills)

• Able to perform tasks and duties with minimal direction

• Must be able to read, write and speak English

An Equal Opportunity Employer including Disabled/Veterans

Pay Range $60,000 - $70,000