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Mountain Counseling & Training, Inc. Program Coordinator/Executive Assistant in Crestline, California

Job Descriptions:

This position works independently and with other team members and makes occasional visits to the family’s home and/or a variety of community and/or treatment settings. This position works directly with children and adults. This position provides support to all MCT DBH programs and activities.

  • Assist with client intake and scheduling for contracts with the Department of Behavioral Health.

  • Coordinate initial appointments with treatment teams for clients.

  • Enter data into MCT and County program-specific databases (for billing/accounting systems, client demographics, etc.).

  • Run reports for use in program improvement (such as CANS data, Productivity Reports, billing data, etc.) for specific programs.

  • Maintain organization of reports and files (both physical and digital copies).

  • Implement company policies to ensure compliance with DBH, County, State, and Federal regulations.

  • Help build positive relations within the team and external parties, especially stakeholders in Rim of the World School District and other partner agencies.

  • Support technology use for direct service staff (low level trouble shooting, training).

  • Review supply levels, manage office supplies, and order necessary office supplies.

  • Coordinate necessary facility maintenance and ensure smooth operation of MCT facilities.

  • Assist in purchasing as directed and petty cash usage, coding expenditures for reports to CFO.

  • Other duties as necessary to support executive level staff (including CEO, CFO, Clinic Supervisor, Program Manager).

  • Attend meetings as directed.

  • Work with colleagues passionately committed to team-building, innovation, and focusing on strengths.

  • Other duties as assigned.

Required Experience:

Bachelor’s degree required

Previous administrative experience desired

Experience with mental health system desired

Knowledge of Medi-Cal documentation/billing desired

Bilingual (Spanish) desired

Keyword: Administration, Administrative Assistant

From: Mountain Counseling & Training, Inc.

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