Job Information
University of Miami Sr. Manager, Programs (A) in Coral Gables, Florida
Current Employees:
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The University of Miami School of Law has a great opportunity for a Senior Manager, Programs Environmental Justice Clinic to work at the Coral Gables Campus.
CORE JOB SUMMARY:
The Senior Manager of Programs will serve and support the Environmental Justice Clinic (EJC), providing administrative and paralegal support to faculty and acting as a liaison between faculty, students, and other units within the University of Miami, alumni, and community members. This position also assists in the development, monitoring, and reporting of the Clinic’s budget and accounts.
The Environmental Justice Clinic works with students, clients, and partners on environmental cases and campaigns in communities of color in Miami and South Florida. Its mission is to educate, train, and inspire the next generation of leaders and advocates for equitable and regenerative environments. Its cases and campaigns address the climate crisis, pollution, and the built environment, involving advocacy before local, state, and federal administrative courts and tribunals, and other domestic and international for a, as well as other forms of advocacy, including factual investigations, report-writing, law reform and legislative initiatives, and community empowerment.
CORE JOB FUNCTIONS:
Serve as paralegal to the Clinic, including communicating with clients and the legal community, assisting with filings and legal documents, and assisting with client intake and interaction. Community outreach, including representing the EJC at meetings and event Manage the Clinic’s communications, including social media, a biannual newsletter and the Clinic website Serves as main point of contact for students and remains available to assist with inquiries. Serves as main point of contact for students and remains available to assist with inquires. Prepares, maintains, and reports on Clinic effectiveness. Assists with managing the EJC budget by monitoring expenditures. Stays abreast of market trends and legislation impacting EJC functions. Checks, verifies, organizes, and prepares grants, procurement, and other EJC relevant documents. Coordinates logistics for EJC events and activities. Works with other departments to increase EJC awareness. Establishes and continuously assesses the effectiveness of the internal controls within the EJC and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures.
Department Specific Functions:
Students
Serve as main point of contact for students on administrative matters. Trains and supervises students on office procedures and case management, including Clio, Shared Drives, and emails. Coordinates student recruitment and registration. Provides day-to-day paralegal support to faculty and student interns on various issues related to managing case and project work.
Communications and Outreach
Coordinates logistics for program events and activities. Serve as a liaison with other UM departments to coordinate joint programs and opportunities. Organize events including conferences and community meetings, Develops strategic partnerships with external entities and organizations. Overseeing the program’s social media presence and helping to maintain the website. Assists with database maintenance, including creating and maintaining mailing lists.
Clinical Support
Serves as the paralegal to the EJC, including but not limited to communicating with clients, judges, and the legal community, assisting with court filings and legal documents, and assisting with the client intake process. Develops, organizes, and maintains the filing systems for clinic classes and a large volume of clinic clients. Manages the law clinic’s electronic case management and online platforms, including Clio, Box, Blackboard, and WorkDay. Maintains office space and supplies, technological repairs, IT/AV/Facilities requests, and Canon service requests.
Faculty Support
Coordinates guest visits, including with clients, guest speakers, and visiting faculty. Responds to various instructor requests and telephone, email, and internet submissions for all programs.
Finances
Assists with managing the program budget by monitoring expenditures. Comply with various annual reporting requirements Process expenditures and coordinate with the law school’s finance team. Checks, verifies, organizes, and prepares grants, procurement, and other program relevant documents. Assists with applications and accountability for external grants and gifts, including coordination with the Office of Research Administration and law school’s finance team; monitoring and reconciling expenditures, and preparing supporting documents Adheres to University and unit-level policies and procedures and safeguards University assets.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
CORE QUALIFICATIONS:
Education:
Bachelor’s Degree in relevant field required. Paralegal certification required.
Experience:
Minimum 5 years of relevant experience
Knowledge, Skills and Attitudes:
Ability to communicate effectively, in person and in writing.
Understanding of the legal system and legal processes.
Skill in completing assignments accurately, on time, and with attention to detail.
Ability to analyze, organize and prioritize work under pressure while meeting deadlines.
Ability to process and handle confidential information with discretion.
Commitment to the University’s core values.
Ability to work independently and/or in a collaborative environment.
Proficiency in computer software (i.e. Microsoft Office).
Ability to lead, motivate, develop, and train others.
#LI-TR1
The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here (https://www.hr.miami.edu/careers/eo-ada/index.html) for additional information.
Job Status:
Full time
Employee Type:
Staff
Pay Grade:
A9
The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation.
The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride.
The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings.
Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019.
The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022.
Transforming lives
With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.
The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.