Job Information
University of Miami Events Manager in Coral Gables, Florida
Current Employees:
If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here (https://www.myworkday.com/umiami/d/task/1422$7248.htmld) to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet (https://my.it.miami.edu/wda/erpsec/tipsheets/ER_eRecruiting_ApplyforaJob.pdf) .
The Division of Development and Alumni Relations supports and promotes the mission, purpose, and priorities of the University of Miami through fundraising and engagement by building and nurturing strategic philanthropic relationships to improve and transform the lives of individuals and communities. We are committed to values central to the Division- Service, Gratitude, Trust, and Partnership- which guide our strategic thinking, decision-making, and day-to-day interaction with each other and our stakeholders.
General Overview:
The Events Manager works directly with Executive Director of Events to plan and execute events in support of the University of Miami’s Development and Alumni Relations related events. Events include groundbreakings, dedications, forums, lectures, memorials, scholarship lunches and events assigned on a case-by-case basis by the schools/colleges/units/president’s office/student affairs. The Events Manager will be responsible for the organization of downloads and uploads and the maintenance and enhancements of database lists and reports.
Salary range: $60,329 - $62,000 depending on experience
Essential Responsibilities:
• Manages and supports development and alumni relations related events, along with other areas as assigned.
• Manages and creates timelines, checklists, budgets, staffing and logistics for each event. Directs the timeline of activities from inception to the successful completion.
• Develops clear strategies, budgets and objectives for each event.
• Develops and enhances invitation database lists, reports and all other printed materials relating to the events, preparing them for approval by the Executive Director of Strategic Events.
• Work closely with and negotiate with external vendors to coordinate goods and services for special events. Manage relationships and bidding process to ensure the best service and most efficient cost for goods and services.
• Manage special committees for events. This includes developing goals and objectives for committees, facilitating meetings and leading those committees towards successfully completing the established goals and objectives.
• Oversees all staff working the events and ensures all is briefed and properly trained.
• Designs and develops sequence of events/program for all assigned events.
• Creates event budget, and reconcile/manage correspondence expenses. Ensure that expenditures on all accounts do not exceed budgeted levels.
• Other duties as assigned.
Minimum Qualifications:
Bachelor's degree.
Minimum 5 years of experience. Any relevant education, certifications and/or work experience may be considered.
The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here (https://www.hr.miami.edu/careers/eo-ada/index.html) for additional information.
Job Status:
Full time
Employee Type:
Staff
Pay Grade:
A10
The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation.
The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride.
The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings.
Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019.
The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022.
Transforming lives
With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.
The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.