Job Information
University of Miami Administrative Manager to the Deputy Chief of Staff (On-Site) in Coral Gables, Florida
Current Employees:
If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here (https://www.myworkday.com/umiami/d/task/1422$7248.htmld) to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet (https://my.it.miami.edu/wda/erpsec/tipsheets/ER_eRecruiting_ApplyforaJob.pdf) .
This Position is On-Site
The Administrative Manager to the Deputy Chief of Staff provides high-level project management, communications, and administrative support. This role manages multiple initiatives and coordinates with key stakeholders upholding strict confidentiality.
CORE JOB FUNCTIONS
Creates, compiles, and edits comprehensive briefing materials for the senior leader engagements.
Ensures briefing materials adhere to formatting guidelines and are delivered promptly to allow adequate preparation.
Communicates with relevant stakeholders to gather information needed to develop briefing materials or any other documentation.
Develops and maintains daily and weekly engagement schedules, coordinating closely with the Deputy Chief of Staff.
Supports and coordinates meeting logistics, including agenda preparation and material distribution.
Gathers, analyzes and synthesizes information from faculty, administrators, and external partners to inform decision-making.
Prepares reports, project plans, and strategic documents.
Manages the intake, review, and processing of documents requiring official signatures, ensuring accuracy, completeness, and proper documentation.
Serves as the primary liaison with the Faculty Senate regarding monthly legislation signatures.
Drafts and directs internal and external correspondence as part of communication processes.
Maintains accurate records of relevant activities, meetings, and engagements for reporting and historical reference.
Organizes and archives briefing materials, correspondence, and key institutional documents, ensuring accessibility.
Supports key projects and initiatives as assigned by the Deputy Chief of Staff, ensuring timely execution.
Assists in managing high-priority tasks, tracking progress, and meeting deadlines.
Provides administrative support for office operations, addressing organizational needs as required.
Supports and helps drive strategic projects on behalf of the Deputy Chief of Staff.
Upholds the confidentiality of university administration by exercising discretion in all communications and document handling.
Adheres to University and unit-level policies and procedures and safeguards University assets.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities, as necessary.
CORE QUALIFICATIONS
Education:
Bachelor’s degree in a relevant field
Certification and Licensing:
Not Applicable
Experience:
Minimum 5 years of relevant experience
The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.
The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here (https://www.hr.miami.edu/careers/eo-ada/index.html) for additional information.
Job Status:
Full time
Employee Type:
Staff
Pay Grade:
A14